JLL · 1 hour ago
Assistant Facilities Manager
Redwood City, CA
Full-time
Onsite
Entry, Mid Level
2+ years expJLL is seeking an Assistant Facilities Manager to support their Global Real Estate & Facilities IFM team. The role involves managing a range of services and ensuring the efficient operation of client buildings, including oversight of maintenance teams and vendor coordination.
CommercialReal Estate
Responsibilities
Manage a team of Maintenance Technicians providing hard services such as plumbing, painting, moving, etc
Support the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services
Monitor and maintain office equipment and supplies
Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates
Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customers and action queries promptly in line with service level agreements
Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
Travel/Visitors’ support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up to date information to staff
Assist in the organizing of internal and external Client events
Managing the quality of conferencing facilities
Manage food and kitchen facilities – provide direction to housekeepers
Raise purchase orders
Manage Wiki pages and other communication channels for the site(s)
Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate
Responsible for all other duties and tasks as assigned
Qualification
Required
High School Diploma or equivalent OR successful completion of a 4+ year degree can be considered equivalent to work experience
Two (2)+ years of proven work experience as an assistant facilities manager or coordinator in the commercial real estate management industry as a third-party provider, corporate, or as a consultant
Experience using Computerized Maintenance Management System (CMMS)
Must have reliable transportation to drive to client buildings close by as needed
Excellent customer, computer, managerial, verbal and written communication skills
Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
Understanding of basic technical aspects of property (mechanical and electrical systems)
Computer proficiency experience with Microsoft Office Suite
Ability to work independently with little supervision and effectively deal with stressful situations
Candidate also needs to be: Self-motivated; confident & energetic, Flexible (able to adapt to rapidly changing situations) and, Goal-oriented (able to focus on meeting all performance targets)
Preferred
Military service or higher education in a related field such as business, hospitality, facility/property management is desirable
Corrigo CMMS exposure is desirable
Company
JLL
We’re a leading professional services firm that specializes in real estate and investment management.
10001+ employees
H1B Sponsorship
JLL has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (70)
2024 (47)
2023 (60)
2022 (68)
2021 (39)
2020 (43)
Funding
Current Stage
Public CompanyTotal Funding
$1.59B2025-11-03Post Ipo Debt· $565.35M
2023-11-08Post Ipo Debt· $400M
2019-05-29Post Ipo Debt· $46.5M
Leadership Team
Christian Ulbrich
President, CEO & Director
Jones Lang LaSalle
Global CEO, Capital Markets and Member
Recent News
Morningstar.com
2025-12-29
2025-12-17
Company data provided by crunchbase