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Civil Site Group, PC · 5 hours ago

Administrative & Marketing Coordinator (Growth Track)

Minneapolis, MN

Full-time

Onsite

Entry, Mid Level

$54K/yr - $58K/yr

1+ years exp

Civil Site Group is a forward-thinking civil engineering and land surveying firm seeking a dynamic and proactive professional to join their team. The Administrative & Marketing Coordinator will drive growth through innovative marketing strategies while providing efficient administrative support across various functions including bookkeeping and human resources.

Civil EngineeringConstructionInfrastructure

Responsibilities

Support and create marketing initiatives across the company

Manage and update company social media accounts (LinkedIn, Facebook, Instagram, etc.)

Design marketing assets (flyers, proposals, presentations, brochures) using Adobe InDesign or equivalent

Assist in maintaining branding consistency across all company materials

Help prepare project pursuit materials, proposals, and client-facing documents

Maintain accurate financial records using QuickBooks Online

Assist with accounts payable/receivable, invoicing, and expense tracking

Support monthly reconciliation and reporting processes

Coordinate with external accountants as needed

Support payroll reporting processes

Assist with recruitment activities: job postings, resume screening, candidate communication, interview scheduling

Support employee benefit administration and respond to staff benefit inquiries

Assist with onboarding and maintaining HR documentation

Oversee office operations including supply purchasing and vendor coordination

Coordinate scheduling, meeting logistics, and office calendars

Organize office events, celebrations, and team-building activities

Perform occasional courier work and facility-related tasks

Qualification

QuickBooks OnlineAdobe InDesignOffice administrationMarketing supportSocial media managementMicrosoft OfficeGoogle WorkspaceHR processesOrganizational skillsCommunication skills