Apply on Employer Site

Career Group · 1 week ago

Executive/Personal Assistant - VC

New York, NY

Full-time

Onsite

Senior Level

$110K/yr - $150K/yr

5+ years exp

Career Group is a Boutique Venture Capital firm seeking an Executive/Personal Assistant to support the Founder with personal and professional tasks. The ideal candidate should be highly proactive and organized, managing complex calendars and travel arrangements while providing personal support as needed.

ConsultingHuman ResourcesRecruiting

Responsibilities

Manage the Founder’s complex and demanding calendar via Outlook, ensuring he is prepared for all meetings and events

Coordinate domestic and international travel arrangements, primarily for business and personal needs, mostly through commercial travel

Prepare and submit detailed expense reports

Provide personal support (20-30% of time), including coordinating family calendars and assisting the Founder’s wife with requests as needed

Handle email correspondence, filtering and prioritizing to ensure timely responses

Make restaurant reservations and assist with personal errands, gifting, and shopping

Source office supplies and handle procurement tasks

Research and hire vendors and contractors for home projects

Lighter office support as needed, ensuring smooth daily operations

Qualification

Executive Assistant experienceCalendar managementTravel coordinationAttention to detailDiscretionMulti-taskingCommunication skills

Required

5+ years of experience as an Executive or Personal Assistant, ideally within Venture Capital, Private Equity, Finance, or a similar fast-paced environment (open to other industries as well)

Exceptional gatekeeping skills with the ability to proactively manage schedules and anticipate needs

Must have a strong backbone and be able to approach the Founder with needs or requests while maintaining respect and professionalism

Ability to manage the Founder's time effectively and ensure he is prepared for meetings and events

Comfortable with a variety of communication methods (text, email, Teams, phone, etc.)

Strong attention to detail and follow-through on all tasks

Able to balance a mix of professional and personal responsibilities, providing high-level support for both