Apply on Employer Site

Experity · 2 hours ago

Executive Assistant - CEO

Machesney Park, IL

Full-time

Onsite

Mid, Senior Level

$64K/yr - $90K/yr

5+ years exp

Experity is the leading software and services company for on-demand healthcare in the U.S. They are seeking an Executive Assistant to provide high-level administrative support to the CEO and other C-level executives, manage Board meetings, and coordinate internal and external events.

Electronic Health Record (EHR)Health CareInformation TechnologyMedicalOnline PortalsPrimary and Urgent CareSaaS

Responsibilities

Provide high-level administrative support to the CEO, President/COO, and additional members of the C-level Executive Leadership Team (ELT), including calendar management, travel coordination, expense reporting, and preparation of meeting materials and presentations

Anticipate and proactively identify business needs; conduct research, propose solutions, and assist in implementation as needed

Handle highly sensitive and confidential information with discretion, professionalism, and tact in all interactions with internal stakeholders, Board members, clients, and investors

Coordinate and manage all Board of Directors meetings, including quarterly board and monthly finance sessions: schedule logistics, prepare agendas, compile and distribute materials, take meeting minutes, and manage travel and hospitality

Serve as liaison with private equity partners, Board members, and investors, including coordinating with their executive assistants

Organize and execute internal and external meetings, including executive offsites, company-wide events, client presentations, and industry engagements

Manage vendors, venues, agendas, AV/production teams, and post-event follow-up

Work closely with all Executive Assistant team members to support and fill-in for each other as needed

Maintain accurate and aligned executive and board calendars, ensuring coordination with strategic initiatives, business reviews, and investor meetings

Track and follow up on key deliverables and action items on behalf of the CEO and ELT, ensuring timely completion and communication

Draft correspondence and communications on behalf of the executives as appropriate

Monitor executives email to ensure that multiple boxes are kept current and flag email as necessary to expedite Executives ability to quick move through their email

Partner with other administrative and operational staff to ensure cross-functional coordination and support across departments

Support monthly executive onsite and offsite meetings: manage venue selection, logistics, agendas, meeting notes, and team engagement activities (e.g., dinners or team-building events)

Greet and host visitors, ensuring a polished and professional experience that reflects the company's values and brand

Uphold a high standard of internal and external communication, professionalism, and service orientation in all interactions

Other duties as assigned in support of the CEO and business priorities

Qualification

Executive support experienceMicrosoft Office SuiteProcess improvement knowledgeProject management skillsInterpersonal skills

Required

Bachelor's degree or equivalent combination of education and experience

Five years of experience supporting at the executive level

Five years of experience in a professional business setting

Proficient computer skills, including Microsoft Teams, Outlook, Word, Excel, and PowerPoint

Strong organizational and project management skills with the ability to multitask

Strong interpersonal skills and the ability to build relationships with stakeholders at all levels

Strong understanding of process improvement as it relates to business operations

Benefits

Comprehensive coverage starts first day of employment and includes Medical, Dental/Orthodontia, and Vision.

All Team Members are eligible for synthetic ownership in Experity upon one year of employment with real financial rewards when the company is successful!

This robust program includes counseling, legal resolution, financial education, pet adoption assistance, identity theft and fraud resolution, and so much more.

Experity is committed to helping team members face the demands of juggling work, family and life-related issues by offering flexible work scheduling to manage your work-life balance.

Experity offers a generous PTO plan and increases with milestones to ensure our Team Members have time to recharge, relax, and spend time with loved ones.

Experity maintains a learning program foundation for the company that allows Team Members to explore their potential and achieve their career goals.

We bring our Team Members together when we can to strengthen the team, build relationships, and have fun! We even have a family company picnic and a holiday party.

Competitive pay, quarterly bonuses and a 401(k) retirement plan with an employer match to help you save for your future and ensure that you can retire with financial security.