SGS Technologie ยท 2 hours ago
Administrative Assistant
St. Petersburg, FL
Contract
Hybrid
Senior Level
5+ years expSGS Technologie is a software development and staffing company with two decades of experience in IT services. They are seeking an Administrative Assistant to perform a variety of administrative tasks aimed at optimizing the time and performance of the Administrative Manager and to support business processes effectively.
AnalyticsAppsDigital MarketingInternetSEOSoftwareWeb AppsWeb DesignWeb DevelopmentWeb Hosting
Hiring Manager
Devendran S
Responsibilities
Perform a variety of administrative tasks aimed at optimizing the time and performance of the Administrative Manager and associated responsibilities
Responsibilities and tasks involve backup coverage to the executives (i.e., phone, calendar, meeting prep, lunches, events) and resolving hoteling environment issues
Prepare documents and reports
Controlling access to the floor and preparing workstations for new associates
Ordering and receiving deliveries for the floor (kitchen and office supplies)
Work with the technology executive assistant team located at the home office in St Petersburg and the senior administrative assistants located in Memphis and Southfield
Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events
Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary
Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague
Receive visitors and respond accurately and promptly to a broad range of questions and issues raised
Uses clear and effective verbal communications skills without supervision and provides technical guidance when required on expressing ideas, requesting actions and formulating plans or policies
Supports business processes without supervision by understanding and effectively using standard office equipment and standard software packages, while providing technical guidance as needed
Works without supervision and provide technical guidance when required on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives
Works without supervision and provides technical guidance when required on achieving full compliance with applicable rules and regulations in management and/or operations
Review emails sent to the IT Hoteling inbox and notify the appropriate group/associates as needed
Maintain knowledge of hardware, software, and entitlements necessary to perform basic troubleshooting
Report all IT related problems which cannot be resolved through basic troubleshooting to the TSC, including relevant details
Qualification
Required
High School diploma and five plus years' experience in providing administrative support within an office environment
Perform a variety of administrative tasks aimed at optimizing the time and performance of the Administrative Manager and associated responsibilities
Backup coverage to the executives (i.e., phone, calendar, meeting prep, lunches, events) and resolving hoteling environment issues
Prepare documents and reports
Controlling access to the floor and preparing workstations for new associates
Ordering and receiving deliveries for the floor (kitchen and office supplies)
Work with the technology executive assistant team located at the home office in St Petersburg and the senior administrative assistants located in Memphis and Southfield
Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations
Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means
Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague
Receive visitors and respond accurately and promptly to a broad range of questions and issues raised
Uses clear and effective verbal communications skills without supervision
Provides technical guidance when required on expressing ideas, requesting actions and formulating plans or policies
Supports business processes without supervision by understanding and effectively using standard office equipment and standard software packages
Works without supervision and provides technical guidance when required on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives
Works without supervision and provides technical guidance when required on achieving full compliance with applicable rules and regulations in management and/or operations
Review emails sent to the IT Hoteling inbox and notify the appropriate group/associates as needed
Maintain knowledge of hardware, software, and entitlements necessary to perform basic troubleshooting
Report all IT related problems which cannot be resolved through basic troubleshooting to the TSC, including relevant details
Answering telephones and assisting visitors
Prepare, transcribe, composing, and editing correspondence, agendas and minutes, and other documents
Scheduling and coordinating meetings, events, and appointments
Preparing reports
Gathering and analyzing basic information
Establishing and maintaining files, databases, and other records
Performing routine analyses and calculations involved in preparing reports
Sorting, screening, and distributing email
Microsoft 365 Software Applications, Concur, Viso, MS Teams, Zoom, and office equipment
Make administrative and procedural decisions and judgments
Analyze and solve problems
Maintain currency in modern office management methods and techniques
Attend to detail while maintaining a big picture orientation
Read, comprehend and apply business-related information
Interpret and apply policies and identify and recommend changes as appropriate
Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment
Communicate effectively, both orally and in writing
Work independently as well as collaboratively within a team environment
Handle stressful situations and provide a high level of customer service in a calm and professional manner
Establish and maintain effective working relationships at all levels of the organization
Company
SGS Technologie
SGS Technologies is a web design and development company that offers a range of web development and optimization services to its clients.
51-200 employees
H1B Sponsorship
SGS Technologie has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (43)
2023 (49)
2022 (28)
2021 (32)
2020 (38)
Funding
Current Stage
Growth StageLeadership Team
Arun Venkatesan
CEO
Karthikeyan Lakshmanan, CSM
Client Partner
Recent News
Company data provided by crunchbase