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Quick Supply Co. · 20 hours ago

HR Generalist - Payroll and Benefits

Ankeny, IA

Full-time

Onsite

Mid Level

3+ years exp

Quick Supply Co. is a nationally recognized family-owned and locally operated company that has serviced mining, quarrying, and construction customers for over eight decades. They are seeking an HR Generalist with a strong focus on payroll and benefits administration, as well as general HR operations. The role involves processing payroll, supporting employee inquiries, and ensuring compliance with employment laws.

Building MaterialCivil EngineeringWaste Management

No H1B

Responsibilities

Assist with the preparation and processing of a weekly payroll for multiple companies across multiple states

Prepare weekly payroll entry reports. Maintain HRIS system updating wages, tax withholdings, bonus payments, reviewing time & attendance records, paid leave and holidays, deductions, address and other employee changes

Serve as the first point of contact with employees and managers to resolve payroll and benefit discrepancies

Review New Hire Tracker for Onboarding status, and referral bonuses

Keep Referral Program Bonus Tracker current ensuring referral bonuses are paid timely

Complete Verifications of Employment as needed from outside agencies

Run reports from HRIS and coordinate with Finance to reconcile payroll data and respond to payroll-related inquiries

Serve as a first point of contact for general HR questions, benefit questions, policies, and processes from employees and managers

Monitor and responds to HR email inbox inquiries, escalating as required

Support onboarding and offboarding activities, including completion of HRIS Onboarding information, receipt of direct deposit information, I-9 verifications, and termination of benefits, term letters and exit processes

Create and distribute New Hire/Change/Departure checklists monitoring the completion of department actions

Maintain HRIS data accuracy, run standard reports such as the Monthly Employee Count Report and Fleet Reports

Submit new hire/change documentation and information to Safety and Marketing

Assist with employee relations matters by documenting conversations, assisting with documenting disciplinary actions and escalating as required

Complete end-of-month duties for payroll, benefits, workers compensation and reporting

Create, maintain and file documents in physical employee files. Pulls termed employee files from active employee files

Maintain I-9 files according to regulatory requirements and company processes

Order office supplies and maintain appropriate inventories

Update organization charts through Company software options

Send benefits and 401(k) enrollment emails to new hires

Monitor new hire benefits enrollment assisting with questions and completion of timely enrollments

Support open enrollment, benefits changes, and employee education on medical, dental, vision, and other benefit programs

Process life event changes and work with vendors to resolve benefits issues

Assist employees to complete STD applications and FMLA leave requests

Process 401(k) weekly transmission files

Maintain accurate benefits records and assist with monthly benefits billing and audits

Ensure compliance with federal, state, and local employment laws

Notify JJKeller of labor law posting requirements for new locations

Maintain organized and up-to-date personnel files and confidential HR documentation

Assist with compliance-related projects including distribution of communications to employees

Qualification

Multi-state payrollHRIS systemsFederalState labor lawsEmployee benefits programsMicrosoft Office SuiteCommunication skillsInterpersonal skillsAttention to detailTime management