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Mills Thomas · 1 hour ago

Executive Assistant

Baltimore, MD

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Mills Thomas is seeking an Executive Assistant to provide high-level administrative support to senior leadership. This role involves managing complex calendars, coordinating travel arrangements, and serving as a liaison between executives and stakeholders, all while maintaining confidentiality and professionalism.

Staffing & Recruiting

No H1B

Security Clearance Required

U.S. Citizen Only

Hiring Manager

James Hoffman

Responsibilities

Manage complex calendars, including scheduling meetings, appointments, and travel

Coordinate domestic and international travel arrangements, itineraries, and expense reports

Prepare, edit, and format documents, presentations, and correspondence

Maintain organized filing systems—digital and physical

Serve as the primary point of contact between executives and internal/external stakeholders

Draft and manage email correspondence on behalf of the executive

Screen and prioritize incoming communications, requests, and inquiries

Assist with planning, coordinating, and executing meetings and events

Track action items, deadlines, and follow-ups for key initiatives

Conduct research and compile data for reports, briefs, and presentations

Handle sensitive information with the utmost discretion

Demonstrate sound judgment and a proactive, solutions-oriented mindset

Qualification

Executive support experienceOffice productivity toolsProject management experienceOrganizational skillsCommunication skillsMultitasking skillsDiscretionBachelor’s degreeActive TS/SCITime-management skillsProblem-solving mindsetExperience in fast-paced environments