Microsoft · 4 hours ago
Administrative Assistant (contract)
Seattle, WA
Contract
Onsite
Senior Level
$29/hr - $33/hr
6+ years expMicrosoft is a leading technology company, and they are seeking an Administrative Assistant to provide high-level administrative support to senior leadership within a commercial training organization. The role involves managing executive calendars, coordinating travel, and supporting operational tasks for multiple senior leaders.
Application Performance ManagementArtificial Intelligence (AI)Business DevelopmentData ManagementDevOpsInformation ServicesInformation TechnologyManagement Information SystemsNetwork SecuritySoftware
Responsibilities
Manage and maintain calendars for four senior executives, including one General Manager and three Senior Directors, ensuring optimal scheduling and conflict resolution
Coordinate and schedule team meetings and maintain the business calendar for the organization's rhythm of business activities
Arrange comprehensive travel logistics for executive team members, including domestic and international travel coordination
Process expense reports and manage reimbursement documentation for supported executives
Prepare agendas and materials for staff meetings and leadership discussions
Create presentation decks and supporting materials for team meetings and business reviews
Generate headcount reports and track discretionary spending for the organization
Order hardware and equipment as needed for team members
Coordinate award certifications and recognition for work anniversaries and achievements
Supervise general office duties including ordering supplies and maintaining records management systems
Review and process invoices, reports, memos, and other business documents
Analyze incoming communications to determine significance and appropriate distribution
Provide event planning support for occasional onsite meetings and team gatherings
Qualification
Required
Minimum 6 to 8 years of progressive administrative support experience
Proven experience supporting executive-level leadership, preferably at the General Manager level or equivalent
Demonstrated experience managing complex calendars for multiple senior executives
Background in coordinating domestic and international travel arrangements
Experience processing expense reports and financial documentation
High school diploma or GED required
Expert proficiency in Outlook calendar management and scheduling
Advanced knowledge of the office productivity software suite
Strong verbal and written communication abilities
Exceptional organizational skills with keen attention to detail
Ability to maintain confidentiality and handle sensitive information with discretion
Strong data security awareness and best practices
Excellent time management and ability to prioritize multiple tasks simultaneously
Customer service orientation and interpersonal effectiveness
Ability to work independently with minimal supervision
Strong follow-through and task completion capabilities
Clear and concise note-taking abilities
Event planning and coordination capabilities
Leadership skills to provide support and guidance when needed
Benefits
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
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