Prodware Solutions · 2 hours ago
Payroll Accountant
Bridgewater, NJ
Full-time
Hybrid
Mid, Senior Level
3+ years expProdware Solutions is seeking a Payroll Accountant to manage payroll processing for employees and consultants. The role involves ensuring accurate payroll calculations, maintaining payroll records, and ensuring compliance with state and local regulations.
ConsultingInformation TechnologyInternet of Things
Hiring Manager
Harish Kumar
Responsibilities
Process weekly/bi‑weekly payroll for employees and consultants using Paychex and/or ADP, ensuring accurate earnings, deductions, taxes, and direct deposits
Collect, review, and validate employee and consultant timesheets; resolve missing or incorrect hours with managers and recruiters before payroll runs
Perform E‑Verification / employment verification steps and maintain proper documentation and audit trail in line with company and regulatory requirements
Maintain and update payroll records, including new hires, terminations, rate changes, garnishments, and benefits-related deductions
Ensure state and local payroll tax, unemployment insurance (UI/UID), and other statutory compliance across multiple states; coordinate with external providers as needed
Prepare client invoicing from approved timesheets, reconcile billed hours to payroll, and support AR with any client invoice queries
Record payroll-related journal entries in QuickBooks and reconcile payroll accounts and related liability accounts on a regular basis
Generate regular payroll, headcount, and cost reports in Excel and QuickBooks for management and finance; support internal and external audits
Respond to employee and consultant inquiries regarding pay, deductions, and timesheets in a professional and timely manner
Continuously identify opportunities to streamline payroll, invoicing, and timesheet processes in a fast‑paced staffing/consulting environment
Qualification
Required
Bachelor's degree in Accounting, Finance, or related field, or equivalent work experience
3–5+ years of hands‑on payroll experience, preferably supporting consulting, IT services, or staffing firms with a timesheet-driven environment
Strong working knowledge of Paychex and/or ADP for payroll processing and employee data maintenance
Demonstrated experience with QuickBooks for payroll-related postings, reconciliations, and basic accounting tasks
Solid understanding of federal and state payroll regulations, state registrations, and unemployment/UID requirements
Intermediate to advanced Excel skills (vlookups, pivot tables, filters, basic formulas) for reconciliation and reporting
Experience handling E‑Verification or similar employment verification processes
Experience or knowledge with E-Verification
Entering Payroll data in Paychex / ADP
Someone competent MS-Excel skills
State Compliance & knowledge of UID
Collecting Timesheet and preparing invoicing
QuickBooks experience is a must
Company
Prodware Solutions
Prodware Solutions provides IT consulting services and oracle JD Edward solutions.
501-1000 employees
H1B Sponsorship
Prodware Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (14)
2023 (9)
2022 (10)
2021 (15)
2020 (36)
Funding
Current Stage
Late StageLeadership Team
Abhinav Mittal
Co-Founder & EVP
Sohil Kothari
Founder and Managing Partner
Company data provided by crunchbase