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NEOGOV · 3 hours ago

Elections Administrative Specialist

San Marcos, TX

Full-time

Onsite

Mid Level

$50K/yr - $52K/yr

3+ years exp

NEOGOV is seeking an Elections Administrative Specialist to provide complex clerical, secretarial, and administrative support within the Elections Department. The role involves managing office operations, coordinating voter engagement events, and ensuring compliance with election policies and procedures.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Coordinates and prioritizes daily operations of the Elections Office; assigns and monitors tasks; assists with complex issues and provides technical guidance

Supports the Elections Administrator in planning, organizing, and administering election operations, logistics, and special projects

Coordinates election logistics, contracts, and cancellations; monitors election functions to ensure compliance with state and federal requirements

Oversees accessibility compliance in polling locations, including ADA remedies and Department of Justice settlement obligations

Serves as liaison to county and state agencies, attorneys, and the public regarding election policies and procedures. Acts as spokesperson in the Administrator’s absence

Assists with preparation, monitoring, and reporting of the Elections Office budget

Researches and compiles statistical, financial, and administrative data; prepares reports, presentations, and agenda materials for Commissioners Court and other stakeholders

Maintains and organizes confidential records, contracts, correspondence, and election-related documentation in accordance with retention requirements

Represents the Elections Office in interactions with officials, media, civic organizations, and the general public

Coordinates with the county’s media contact and participates in outreach events, voter engagement activities, and community presentations

Provides high-level administrative support to the Elections Administrator, including managing calendars, scheduling, correspondence, travel arrangements, and office supply procurement

Drafts, edits, and prepares correspondence, memoranda, contracts, reports, and other official documents

Receives and responds to inquiries, complaints, and public requests for information, ensuring professional customer service

Supports routing and administration of contracts, agreements, and renewals approved by Commissioners Court

Oversees and coordinates Grounds Use Agreements for Elections/IT facilities

Performs other duties as assigned to support the efficient operation of the Elections Office

Qualification

Office managementAdministrative supportElection administrationBudgetingPublic engagementNotary PublicCustomer serviceCommunication skillsProject management

Required

Bachelor's degree from an accredited university with major coursework in business or public administration, political science closely, or related field preferred

Requires three years' experience in office management, administrative support, secretarial or highly responsible office/clerical work or related work

Any equivalent combination of education and experience or training may be substituted on a year for year basis

Class C driver's license

Notary Public required

Ability to maintain continuing education requirements for the State of Texas