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Community Mainstreaming · 1 week ago

COMMUNITY PROGRAMS ADMINISTRATIVE ASSISTANT

Westbury, NY, US

Full-time

Hybrid

New Grad, Entry Level

$45K/yr - $48K/yr

Community Mainstreaming is dedicated to supporting individuals with developmental disabilities in leading fulfilling lives. The Administrative Assistant plays a vital role in operational management, collaborating with supervisors to enhance internal systems and ensure compliance with organizational standards.

CharityEducationNon ProfitRecreationSocial

Responsibilities

Assist with enrolling new participants in software systems, ensuring all documentation is completed and processed accurately

Update and maintain accurate participant records in the system

Coordinate with program teams to ensure smooth transitions for new enrollees

Create, type, photocopy, collate, edit documents and presentations, and perform other clerical functions

Arrange meeting dates and locations, notify participants, track attendance, and prepare meeting materials

Review and manage CHOICES profiles

Conduct regular reviews of program records to ensure compliance with regulatory standards

Maintain a detailed log of compliance findings and ensure corrective actions/documents are tracked, implemented, and uploaded to eVero

Collaborate with relevant departments to address any discrepancies or issues identified during the review process

Manage and report on tracking system data for evaluations, training, and service notes

Actively participate in and record minutes for department meetings

Perform all other duties as requested by the supervisor

Qualification

Microsoft Office SuiteData managementAttention to detailOrganizational skillsCommunication skillsInterpersonal skillsTime-management skills

Required

High school diploma or equivalent required; associate degree or higher preferred

Previous experience in administrative support or data management is advantageous

Strong attention to detail and ability to handle confidential information

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with data entry and reporting tools

Excellent communication and interpersonal skills for effective collaboration with staff, families, and external providers

Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines

Benefits

Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment.

Dental Benefits: Employer-paid.

Vision Plan

Accident Insurance

Critical Illness Insurance

Pet Insurance

Identity Theft & Fraud Protection

Legal Services

403(B) Retirement Plan: Organization match of up to 5%.

Life Insurance: Employer sponsored

Tuition Assistance

Section 125 Flexible Spending Program

Additional Voluntary Life Insurance and Long-Term Disability Benefits

Paid Time Off: Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours.

Up to 40 hours of personal time per calendar year.

10 paid holidays.