Northpointe Staffing Professionals · 4 hours ago
Event/Travel Coordinator - Corporate Events - Entry Level
Texas, United States
Full-time
Onsite
Entry Level
1+ years expNorthpointe Staffing Professionals is seeking an Event Planning Coordinator responsible for executing logistics for medical education events. This role involves managing all aspects of event planning, ensuring commitments are met on-schedule and within budget, and maintaining communication with various stakeholders throughout the process.
Staffing & Recruiting
Hiring Manager
Sacha Soto
Responsibilities
Performing a variety of intricate planning tasks related to identifying and scheduling ALL aspects of the event including Location, Guest Speakers, Food, Equipment, Speaker Travel needs and more
Maintaining consistent communication with sales representatives, faculty, and internal staff throughout the meeting planning process
This position coordinates the events from start to finish and post event reconciliation
Database management - manage promotional educational programs within our proprietary events management platform
Budget management - assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelines
Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements
Coordinate payment with venues/caterers and any other vendors
Frequent daily communication with sales representatives and faculty as needed
Review all venue contracts for accuracy/ensure client compliance requirements are met
Ensuring all meeting materials are complete and accurate
Work closely with other team members to ensure successful execution of meetings
Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage high volume of meetings while also responding to emails and phone calls
Must be available to cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)
Qualification
Required
High School or equivalent
Positive attitude at all times and the ability to work with a team and maintain a 'Whatever it Takes' attitude
Ability to boost team morale
Ability to take constructive feedback and adjust in order to progress forward
Ability to communicate clearly with management via email or in person
Excellent interpersonal, customer service and organizational skills
Exceptional attention to detail
Professional and clear oral and written communication AND etiquette skills to successfully manage high phone and email volume
Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities
Ability to take on additional ad hoc tasks as needed to support the team without complaint
Ability to work flexible schedules and/or extended hours to meet clients' business needs
Ability to maintain productivity while performing repetitive planning tasks every day
Basic Math and Spelling proficiency
Ability to work and thrive in a team atmosphere
Preferred
College Degree Preferred
1-2 years' experience in field or related area preferred but not required
Proficiency in MS-Office, Word, Excel (e.g., financial calculations, pivot tables, VLOOKUP's) and Gmail preferred
Great for individuals with a Sales, Hospitality, or Customer Service background
Must be a go getter and very personable at the same having patience with the process
Possess strong analytical and problem-solving skills
Company
Northpointe Staffing Professionals
Located in Hoboken NJ, Northpointe Staffing Professionals is an affiliate of Asset Staffing and is a leading provider of financial, administrative and professional support throughout New Jersey.
0-1 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase