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USAJOBS · 10 hours ago

MANAGEMENT SUPPORT SPECIALIST- Title 32

Fort McCoy, Wisconsin, USA

Full-time

Onsite

Entry, Mid Level

$61K/yr - $79K/yr

1+ years exp

USAJOBS is seeking a Management Support Specialist for the Wisconsin Army National Guard. The role involves managing administrative and technical support activities at a Garrison Training Center to ensure smooth operations and compliance with established procedures.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Plans, organizes, and oversees the full complement of administrative and technical support activities. Coordinates and ensures procedures meet organizational needs and are consistently understood and followed by subordinate offices. Responsible for establishing and developing complex administrative operations and procedures that affect the orderly and efficient flow of work within the Garrison Training Center (GTC) directorates. Collects data from subordinate directorates, reviews submissions for proper format and compliance with established regulations and polices; and consolidates material for review by the Base Operations Manager

Manages the Garrison Training Center (GTC) calendars and appointment/meeting schedules. Plans, organizes, and executes travel arrangements for the Command Staff to include travel and hotel reservations, travel orders, and assist with the planning and coordinating visits from distinguished visitors. May serve as the travel account program manager. Prepares and maintains appointment/delegation letters and other additional appointments for all subordinate directorates. Maintains an official file of all appointments and makes recommendations for change or deletions based on personnel or policy changes

Serves as the Garrison Training Center (GTC) point of contact and liaison for all personnel actions within the Garrison Training Center (GTC) which requires review/approval from the Base Operations Manager. Assists and advises Command Staff on all procedural and administrative aspects of personnel actions. Initiates, reviews personnel action and maintains a register of pending actions and suspense dates. Ensures time and attendance records are accurate and submitted into the automated processing system in a timely manner

Serves as the Records Management Coordinator for the Base Operations Manager. Maintains office files and ensures they are compliant with applicable regulatory guidance. Collects information from personnel, enters it into electronic or manual information systems, and searches for it as requested; schedules use and maintenance of computer equipment; enters and retrieves information from a variety of systems

Monitors and maintains the manpower authorization and personnel manning for the Garrison Training Center. Provides information to all supervisors and administrative support personnel on various manpower authorization and personnel manning matters. Develops and prepares source/ manning document in response to directorates or Command queries as well as ensuring correctness of information. Performs monthly review of the Garrison Training Center's manpower authorization and personnel manning

Performs other duties as assigned

Qualification

Administrative proceduresTechnical guidanceData collectionComputer systemsReport compilationEffective communicationTeam collaboration

Required

Compatible military grade and assignment required prior to the effective date of placement

Federal employment suitability as determined by a background investigation

May be required to successfully complete a probationary period

Must be able to obtain and maintain the appropriate security clearance of the position

This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968

Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission

May occasionally be required to work other than normal duty hours; overtime may be required

The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission

Experience, education or training which provided a general knowledge of principles of organization, management, and administration

Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information

Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled

Experience using computer and automation systems

1 year specialized experience, education or training equivalent to at least the next lower grade level

Experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled

Thorough knowledge and understanding of administrative procedures and practices of management

Experience developing administrative procedures