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NEOGOV · 4 hours ago

Administrative Assistant I - Unified Children’s Court Division (State Funded)

33128, FL

Full-time

Hybrid

Entry Level

$38K/yr - $38K/yr

2+ years exp

NEOGOV is part of the Eleventh Judicial Circuit of Florida, seeking an Administrative Assistant I for the Unified Children’s Court Division. The role involves providing secretarial, clerical, and administrative support while utilizing modern office skills in a sensitive and confidential environment.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Assists and provides the public with community resource information and court information in regard to court procedures and court cases

Answers and directs phone calls for the Children’s Courthouse

Relays messages for the Unified Children’s Court Operations Office and assists with administrative duties and special projects

Performs data entry and maintenance of logs for the Unified Children’s Court Operation Office Subpoena Log, Unified Children’s Court Provider’s Invoices, Child Witness Testimony Log and Calendar, Deposition Reservation Log, and Administrative Office of the Courts (AOC) Event Log

Updates monthly data reports for statistical purposes

Creates and receives subpoenas from court staff and inputs subpoena information into subpoena log

Assists with processing of new Expert Witness Providers for the Unified Children’s Court. Maintains applicant’s active and inactive status

Updates the Expert Provider Wheel and emails updated active list to court partners. Logs into the Expert Provider Wheel system and provides the court with the next doctor available to conduct evaluations to determine competency to proceed and/or waive Miranda rights

Executes processing of expert witness invoices. Contacts the various providers and/or the Court’s Fiscal Department if there are issues or discrepancies with the invoices. Places information within the Unified Children’s Court Provider’s log

Provides overall support to AOC staff and judicial staff. Assists the public and court visitors/clients. Provides both community resource and court information, answers questions, answers phone calls, files, and photocopies and disseminates various documents to court staff

Coordinates and places supply request through the Court’s Procurement Department

Prepares, coordinates and assists with Child Witness Testimonies, Audio/video (Television, VCR, Microphone system setup), special equipment set up for ADA needs, Nomad operation and all other court equipment, event coordinating, planning and setting up for various events (Wall of Honor, Unified Children’s Court Lecture, etc.)

Maintains and assists with Hurricane Season preparations

Coordinates with the Humane Society of Greater Miami regarding the Paws in the Court Program

Processes new volunteers through the Court’s Human Resources Department related to Paws in the Court Program and keeps a file on each participant. Provides information about the Court and its policies to our volunteers. Schedules volunteers monthly to visit the Court and provide the service

Distributes the monthly calendar to Unified Children’s Court staff and agencies

Assists with assignments for Judges and various court Officials, and directs the public to courtrooms, offices, departments

Assists with management and distribution of teddy bear donations to the courtrooms

Receives mail for judicial staff and distributes into mailboxes

Receives and distributes judge’s literature or court information

Performs related duties as required

Qualification

Legal terminology knowledgeMicrosoft Office proficiencyData entry skillsPublic administration experienceCustomer service experienceBilingual (English/Spanish)Bilingual (English/Creole)Effective communicationConfidentialityRelationship building

Required

Bachelor's degree from an accredited four-year college or university with course work in public administration, business, criminal justice, psychology, sociology, or related field

Two (2) years of experience in public administration, customer service, and/or general clerical work

Knowledge of the organization, operation, function, and jurisdiction of the court of assignment

Knowledge of modern office practices and procedures

Proficiency in business English, grammar, spelling, and punctuation

Thorough knowledge of legal secretarial practices and procedures

Ability to communicate effectively in writing and orally

Ability to understand and follow oral and written instructions

Ability to make work decisions in accordance with laws, regulations, and departmental policies and procedures

Ability to accurately maintain a variety of complex records

Ability to establish and maintain effective working relationships with the judiciary, court administration personnel, and other private and public agency staff

Ability to work with minimal supervision and recognize and establish work priorities

Ability to handle sensitive matters with integrity and confidentiality

Ability to work effectively with the public and handle individuals who are under stress with courtesy, tact and patience

Proficient in Microsoft Outlook, Word, Excel, and data entry and retrieval