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Accu-Time Systems · 6 hours ago

HR Administrative Assistant

Windsor, CT

Full-time

Onsite

Entry Level

$20/hr - $22/hr

2+ years exp

Accu-Time Systems, Inc is seeking an HR Administrative Assistant to provide clerical and administrative support to the Human Resources department. The role involves assisting with employee records, recruitment processes, onboarding, and ensuring efficient HR operations while maintaining a positive employee experience.

BiometricsElectronicsManufacturing

Responsibilities

Answer all incoming calls promptly and courteously, screen and prioritize voicemails, and ensure messages are accurately delivered to the appropriate parties in a timely manner

Maintain the reception area to ensure it is clean, organized, and presentable

Greet visitors at the front desk by welcoming them into the office and directing them to whom they are visiting

Receive, sort, and distribute mail and packages

Ensure office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Conduct routine audits of visitor badges to ensure they are returned and working properly

Decorate and maintain the office environment for seasonal events and holidays, ensuring a welcoming and festive atmosphere for employees and visitors

Create and post digital signage content utilizing the platforms: Canva and Arreya. Content may include: Birthday list, Holiday schedule, Payroll schedule, etc

Mail monthly birthday cards and years of service postcards to staff

Update, maintain and distribute various internal items such as photo directory, newsletter, and anniversary milestones to various members of the organization via Outlook/in-person as needed. Annual update of years of service posters

Support the coordination of ATS Company events, luncheons, and HR giveaways. Tasks may include:

Create invites via Canva

Communicate with vendors

Help setup/prep and deliver quality employee experience via company event/luncheon/giveaway/wellness challenge

Administrative duties which may include: creating copies, filing, or faxing documentation as needed or when requested

Ensure HR team has all new hire/onboarding packets which include: welcome kit, benefits, payroll schedule, etc

Provide support to the Director of HR with ad-hoc duties, projects, and activities for the department/organization

Book travel for various members of the organization as needed for internal staff or recruitment processes

Maintain inventory of breakroom and pantry. Communicate office supply needs to Supply Chain depart via Smartsheet form

Assist accounting with monthly credit card invoice by sorting receipts

Electronically and physical filing of customer agreements/contracts

Receive mail and packages for distribution to various members of Finance and Supply Chain

Handle requests and queries from senior managers and various departments (i.e.: email distribution, spreadsheet management, catering orders, etc.)

Perform related duties as assigned, within the scope of the position

Qualification

MS Office proficiencyAdministrative support experienceCanva experienceOrganizational skillsInterpersonal skillsCreative mindsetConfidentiality handlingTeam collaborationCommunication skills