RetroAIM, LLC ยท 2 hours ago
Project Manager Assistant
Hanover, MD
Full-time
Onsite
New Grad, Entry LevelRetroAIM, LLC is seeking a Project Manager Assistant who will be responsible for administrative roles associated with contract work. The role involves managing project backlogs, maintaining project records, assisting with invoicing, and supporting the Operations Manager in various administrative tasks.
Construction
Hiring Manager
Cameron Edelblute
Responsibilities
Maintains the backlog and is the only seat (besides the Regional Director) which makes changes to the backlog
Sets up and manages projects and change orders within Foundation Software
Maintains resumes of key personnel
Maintains office electronic signatures
Works with the Chief Estimator, Project Manager, PMs, & gain approval from RD to process contracts
Enters project start-up detailed information into FieldFLO
Manages FieldFLO manpower scheduling for Operations Manager
Create work packages with necessary project information for Operations
Works with the Assistant Operations Manager to submit subcontractors/vendors for project security access
Responsible for job submittals and for maintaining submittal files
Submit and maintain asbestos notifications
Notifies PMs and operations of changes and pending expirations
Submits and maintains Miss Utility tickets
Assists PMs with obtaining permits, certificates of warranty, and other project administrative requirements
Administers the accounts receivable (A/R) policy in the branch. Processes and records of invoice payments
Assists the managing the WIP process in the branch
Answers office phones when the Branch Administrator is unavailable
Maintains shared files. Ensure shared file folders are organized and not cluttered
Assists in recordkeeping at the branch level as assigned by the Branch Administrator
Responsible for bid file and project file recordkeeping at the branch level
Understands and complies with the requirements of company IT and cybersecurity policies
Participates in backlog meeting
Works with the Chief Estimator/Project Manager and SPMs/PMs to invoice customers. Maintains the invoice log. Reconciles the invoice log, the backlog, the invoice rec, and the income statement each month
Works with the PMs to ensure the timely collection of current accounts receivable (31-60 days). Notifies the Chief Estimator/Project Manager and Branch Administrator of collections past 60 days
Updates 4330 forms for AB, PB, mold and demo
Other administrative duties that may be assigned
Qualification
Required
Maintains the backlog and is the only seat (besides the Regional Director) which makes changes to the backlog
Sets up and manages projects and change orders within Foundation Software
Maintains resumes of key personnel
Maintains office electronic signatures
Works with the Chief Estimator, Project Manager, PMs, & gain approval from RD to process contracts
Enters project start-up detailed information into FieldFLO
Manages FieldFLO manpower scheduling for Operations Manager
Create work packages with necessary project information for Operations
Works with the Assistant Operations Manager to submit subcontractors/vendors for project security access
Responsible for job submittals and for maintaining submittal files
Submit and maintain asbestos notifications
Notifies PMs and operations of changes and pending expirations
Submits and maintains Miss Utility tickets
Assists PMs with obtaining permits, certificates of warranty, and other project administrative requirements
Administers the accounts receivable (A/R) policy in the branch. Processes and records of invoice payments
Assists the managing the WIP process in the branch
Answers office phones when the Branch Administrator is unavailable
Maintains shared files. Ensure shared file folders are organized and not cluttered
Assists in recordkeeping at the branch level as assigned by the Branch Administrator
Responsible for bid file and project file recordkeeping at the branch level
Understands and complies with the requirements of company IT and cybersecurity policies
Participates in backlog meeting
Works with the Chief Estimator/Project Manager and SPMs/PMs to invoice customers. Maintains the invoice log. Reconciles the invoice log, the backlog, the invoice rec, and the income statement each month
Works with the PMs to ensure the timely collection of current accounts receivable (31-60 days). Notifies the Chief Estimator/Project Manager and Branch Administrator of collections past 60 days
Updates 4330 forms for AB, PB, mold and demo
Other administrative duties that may be assigned
Company
RetroAIM, LLC
RetroAIM is the parent corporate entity for Retro Insulation and AIM Services.
Founded in 2024
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase