Nova Sky Stories · 4 hours ago
Executive Assistant
Boulder, CO
Full-time
Onsite
Mid, Senior Level
4+ years expNova Sky Stories is a global leader in drone entertainment, empowering artists and producers to create captivating live shows. The Executive Assistant will enhance the executive team's effectiveness by managing complex schedules, facilitating collaboration, and ensuring seamless operations across the organization.
Digital EntertainmentDrone ManagementDrones
Responsibilities
Provide proactive administrative support to the executive team, ensuring company goals are met and operations run efficiently
Serve as the executive’s primary operational partner, anticipating needs, identifying solutions, and resolving issues in real time to create stability
Act as a liaison between executives and internal teams, ensuring clear, consistent communication across the organization
Maintain a database of key corporate documents, contacts, and other essential information
Manage complex professional and personal scheduling, including agendas, email, calls, client interactions, and other logistics
Build and maintain a strategic calendar that protects time for high-value activities—strategic discussions, creative work, team engagement—while supporting business needs and flexibility
Facilitate strong, respectful collaboration with internal teams by managing priorities and schedules in a way that supports both the executives and the broader organization
Maintain a deep understanding of team and company priorities to ensure smooth communication and alignment
Coordinate domestic and international travel, creating seamless itineraries that integrate business and personal needs
Work with the aviation team to manage flight planning and operational requirements
Lead administrative tasks related to client management, new geographic expansion, and other growth initiatives
Build and refine systems that improve consistency, reliability, and predictability in the executive’s workflow
Anticipate needs, remove obstacles, and create peace of mind through meticulous planning and follow-through
Manage a dynamic calendar with frequent changes while minimizing disruption
Provide consistent, high-quality support regardless of location and maintain responsiveness in a fast-paced, 24/7 environment
Qualification
Required
4-6 years of experience supporting senior executives or founders in fast-paced, high-performance environments
Proven success in roles requiring complex logistical coordination and 24/7 availability
Exceptional written and verbal communication skills, with the ability to build trust and collaborate effectively across all levels of the organization
Strong organizational and time-management skills, with the ability to manage multiple concurrent projects and shifting priorities
Proficiency with office productivity tools and a demonstrated ability to quickly learn new software and systems
Warm, grounded, and solutions-oriented presence, able to remain calm and effective in high-pressure situations
Strong relationship-building skills and a 'collaboration-first' mindset that balances the executives needs with those of the broader team
Ability to serve as a trusted partner to senior leaders while also supporting cross-functional teams
Unwavering commitment to confidentiality and professionalism
Flexible, adaptable, and unafraid to take on new challenges in a dynamic, evolving environment
Willingness to travel frequently—nationally and internationally—as well as undergo an extensive background check
Preferred
Experience within Fortune 500 or high-growth companies strongly preferred
Company
Nova Sky Stories
Nova Sky Stories is a drone entertainment company that transforms the night sky for storytelling.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
unknownKey Investors
WndrCo
2025-08-22Seed
Leadership Team
Jeremy Stein
Chief Operating Officer
Don Degnan
Strategic Advisor and Chief Legal Officer
Recent News
Wanted in Rome - News in Italy - Rome's local English news
2025-09-12
Company data provided by crunchbase