South Valley Services · 4 weeks ago
Administrative Assistant
West Jordan, UT
Full-time
Hybrid
Entry Level
$20/hr - $20/hr
1+ years expSouth Valley Services is a non-profit organization whose mission is to provide services to anyone who has experienced domestic and sexual violence. The Administrative Assistant position provides office support across multiple areas, including executive assistance, shelter operations, and development/communications.
Individual & Family Services
No H1B
U.S. Citizen Only
Responsibilities
Demonstrate regular and reliable attendance
Perform the complete range of clerical tasks including: organizing meetings; creating documents and spreadsheets; entering data; prepping for compliance audits; tracking forms; responding to voice mail and email; and filing
Prepare professional communications such as emails, letters, memos, and reports
Assist with meeting management including scheduling, material preparation, and taking notes
Maintain filing systems, both electronic and paper
Act as the on-site contact, with the Executive Assistant, to communicate with our IT services provider for employees, vendors, and committee members
Facilitate employee-issued equipment/accounts Microsoft 365 systems and monitor proper usage of files
Research and report findings on various topics/projects
Assist with recruitment review/process applications, conduct screening calls, and reference checks
Assist with employee recognition activities
Assist Facilities and Emergency Preparedness Committees
Handle highly sensitive information discreetly and maintain absolute confidentiality of all information
Maintain appropriate professional boundaries with residents, staff, volunteers, donors, and vendors
Support organizational transitions or process updates
Attend Recruitment Job Fairs
Attend all required meetings and trainings
Assist with event preparation and post-event breakdown
Run errands and pick up needed items from COSTCO, post office, UPS, and catering for events
Ordering supplies/items and timely data entry of orders and receipts
Assist Leadership with special projects
Complete other duties as assigned
Qualification
Required
Ability to communicate clearly, concisely, and professionally both verbally and in writing
Ability to work with Microsoft Word, Excel, Power Point, and Outlook and create, reformat, and manage documents
Demonstrate outstanding organizational skills
Ability to follow written and verbal instructions effectively
Ability to work on multiple tasks at once and manage deadlines efficiently
Pass and maintain eligible status on Direct Access Clearance System (DACS) criminal background check
Current driver's license and acceptable driving record
Preferred
1-2 years' experience in an administrative assistant position
Company
South Valley Services
South Valley Services (SVS) is a 501(c)(3) nonprofit organization whose vision is to end family violence, one survivor at a time.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase