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Chapters Health System · 3 hours ago

Administrative Assistant-Life Path Hospice

Temple Terrace, FL

Full-time

Onsite

Mid Level

$21.64/hr - $31.17/hr

3+ years exp

Chapters Health System is committed to providing outstanding patient care and high-level customer service. The Administrative Assistant is responsible for providing administrative support, maintaining confidentiality, and ensuring efficient operations within the assigned area.

Health CareHospitalNon Profit

Responsibilities

Provides administrative support for the Department(s) under the direct supervision of the assigned leader(s)

Organizes, maintains and updates departmental files and reports (paper and electronic). Assists with retrieving documentation for audits

Provides administrative support for the assigned leader(s)

Processes invoices and expense reports, assigning correct budget accounts for the various expenses

Drafts, prepares, and processes correspondence, announcements, memos, reports, spreadsheets and presentation materials, including slides, reports and display boards

Coordinates, schedules and sets-up internal and external meetings/seminars/conferences; makes reservations and travel arrangements; prepares agendas/meeting minutes and sends group reminders

Manages mailings, duplication and dissemination of information

Prepares and processes internal and external correspondence

Monitors and orders office supplies and materials for events

Performs other duties as assigned

Assists with the administrative planning and execution of bereavement events, such as Children's camp, etc

Oversight of the administrative tasks related to the GoodWork program in conjunction with the Foundation

Provides support to the bereavement and volunteer departments

Manage timeshare inventory to include advertising, reservations, confirmations, and preparation of flyers, spreadsheets and termination paperwork

Prepare materials for Foundation Board Meetings, Executive Committee and other committee meetings including meeting notices, minutes and supporting materials

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAdministrative processesOrganizational skillsConfidentialityPrioritizationWritten communicationVerbal communicationSelf-starter

Required

College degree or an equivalent combination of education and experience

Minimum of three (3) years of related work experience

Well-developed organizational and computer skills (utilizing advanced level in Microsoft Word, Excel, PowerPoint and Outlook); attention to detail with high degree of accuracy

Ability to maintain confidentiality of sensitive Company information

Experience with routine administrative processes (i.e., drafting correspondence, managing calendars, taking minutes, ordering supplies, basic printer/copier maintenance, etc.)

Superior written and verbal communication skills with the ability to interact professionally with internal and external customers

Ability to handle physical workload

Ability to work independently and prioritize multiple tasks under minimal direction

Self-starter who completes assignments accurately and in a timely manner

Intermittent Driver - Valid driver's license and automobile insurance per Company policy