County of Berks, PA ยท 5 hours ago
Fiscal Manager - Children and Youth Services (Budget & Finance)
Reading, PA
Contract
Onsite
Senior Level
5+ years expCounty of Berks, PA is seeking a Fiscal Manager for Children and Youth Services to develop and oversee the agency's annual budget and ensure compliance with financial reporting requirements. The role involves supervising fiscal staff and working closely with the Deputy Director to manage fiscal processes and support the department's financial operations.
Government Administration
No H1B
U.S. Citizen Only
Responsibilities
Performs Analysis, including cost projections, wage, overtime, headcount, unit costs, per diem, fee for service, ROI, random moment time studies, and related impacts of proposed policies, year-to-date spending, and budget needs
Ensures programmatic compliance for eligible costs and timely submission of all budgets and invoicing, including funding, cost, and statistical reporting
Responsible for fiscal, budget, and internal and external financial reporting oversight, support, and analysis pertaining to Children & Youth Services
Meets with fiscal staff, Budget Office staff, Children & Youth Services Director, Managers, Contract oversight, CFO and CAO to provide fiscal analysis, support, and feedback
Responsible for annual budget review, evaluation, and monthly monitoring process, including evaluation and submission of relevant budget modifications, including budget transfer and appropriation requests
Identifies and monitors key financial performance drivers
Ensures internal and external reporting need is supported by generally accepted accounting principles, governmental accounting standards, general ledger transactional data, and a properly constructed chart of accounts
Works with directors, fiscal officers, and Controller department staff to recommend accounting process changes to enable an accurate close and improve the accuracy and reliability of transaction accounting and related financial data
Makes budget recommendations by analyzing financial transaction data in accordance with GFOA budget guidelines and generally accepted government accounting standards
Maintain direct responsibility for all fiscal and accounting functions associated with the contract between the County and the Department of Human Services (DHS). Including participation in using the Children Management Services software provided by DHS
Guide, interpret, analyze, and communicate financial and operation matters to the Deputy Director and Administrator and aid in decision-making processes, which involve interactions to ensure proper oversight of the fiscal processes and that all relevant county, state, and federal policies are followed
Oversee department budget and budget revisions for the County, State, and Federal Government. Control and use the financial resources of the department to process invoices for payment and funds transfer. Annual budget development includes wage and fringe benefit budget development, income and cost forecasting, coordination, monitoring, union contract negotiations impact analysis, and wage and benefits proposal impact analysis
Liaise with DHS for financial matters. Oversee DHS required reports (invoices, budget submissions, etc.) and ensure proper distribution of funds to all programs and departments to maximize use of resources for maximum output to the County and Community
Oversee distribution of grant funds from DHS. Review all requests for disbursements of funds. Approve or reject payments as defined by the DHS. Ensure spending and distributions comply with all grant regulations
Responsible for the department's accounting within the County's general ledger system, preparing reconciliations as needed. Includes ongoing quarterly reporting of revenues and expenditures and reconciliation with the official general ledger record
Participate in the annual audit. Work with auditors to complete the audit. Prepare the County's audit notes
Communicate financial concerns to the Deputy Director and Administrator. Attend regular financial meetings with the Administrator. Responsible for multi-year cash forecasting and monitoring. Address County concerns and recommend changes or ask for clarifications of fiscal reporting
Review report and statistical data from the state, county, and the DHS and Advisory Councils. Oversee the presentation of relevant annual financial reports to the Deputy Director, Administrator, management staff, Board of Commissioners, and Advisory Councils
Manage all accounts receivable carried through to collection
Make payments to providers in a timely manner and within the guidelines of contracts
Convert the County calendar year basis or recording expenses and revenues to the state fiscal year accrual basis
Supervise fiscal unit staff
Oversee and process Title IV-E Federal Grant Funding and all other grant invoice submissions required by DHS and OCYF
Prepare and coordinate all aspects of the annual State Needs-Based Budget
Prepare and coordinate all aspects of the annual County of Berks budget submission and related forms, submissions, and analysis
Prepare and coordinate all aspects of the County period close requirements, including entry of receivables, reconciliations, and required Audit preparation and documentation. Performs grant reconciliations on a quarterly basis for the County Controller's Office to sustain quarterly, semi-annual, and year-end close procedures
Provide backup to other positions, as needed
Complete other duties and responsibilities as assigned
Occasionally travel on an as-needed basis for training and to complete assigned duties
Qualification
Required
Bachelor's degree in accounting, finance, or business with an emphasis in accounting or finance
5+ years of recent experience in public sector financial accounting and and/or budgetary analysis or related private sector experience
One year of experience in a supervisory or lead role
Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities
FBI, State police, and ChildLine clearances
Valid state-issued driver's license
Working knowledge of generally accepted government accounting principles as they pertain to fund accounting
Working knowledge of the principles and practices of auditing and cost accounting
Working knowledge of the criteria for operating versus quasi-external operating transfer classifications
Ability to analyze complex financial-related activities
Company
County of Berks, PA
It is the mission of Berks County government and all County employees to administer and deliver services to the citizens of the County in the most effective, efficient and professional manner possible within the constraints of the financial resources available.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy Smith
Chief Information Officer
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