SMR Collectibles · 4 hours ago
Executive Assistant
Amityville, NY
Full-time
Onsite
Entry Level
$20/hr - $25/hr
2+ years expSMR Collectibles is a growing company in the sports cards and collectibles industry, seeking a detail-oriented Executive Assistant to support operations, events, and executive leadership. This role involves managing administrative tasks, coordinating trade shows, and ensuring smooth daily business operations.
Retail
Hiring Manager
Steven Rosenblum
Responsibilities
Manage scheduling, travel arrangements, and calendar (shows, buying trips, deliveries)
Maintain and update business records: invoices, receipts, consignor balances, and client communications
Responsible for all billing, including rent, shows, rentals, warehouse purchases, etc
Plan and coordinate company presence at regional and national sports card shows (e.g., NSCC, Hofstra, Shriner’s, Philly)
Coordinate logistics for pickups, freight shipments, or mail-ins of purchased or consigned collections
Maintain organized purchasing records, including invoices, receipts, and appraisal notes
Handle customer service emails and messages (eBay, website, social media)
Track consignments, payments, and outstanding balances
Prepare documents such as NDAs, consignment agreements, and inventory check-in sheets
Maintains employee handbook, with all policies and protocols
Improve company brand recognition, website traffic and marketing via social media and other outlets
Handle pre-show logistics (transport, insurance, lodging, shipping) and post-show reporting (sales recaps, expense reconciliation)
Oversee coordination with grading companies (PSA, Beckett, JSA, etc.) and track submission statuses
Willingness to travel occasionally for shows or buying trips
Availability during major events or deadlines (e.g., National Sports Collectors Convention, regional shows)
Qualification
Required
Bachelor's Degree in Business Administration, Communications, Sports Management, or related field (preferred); Associate's Degree or equivalent experience acceptable
2+ years of experience in administrative, operations, or executive assistant roles (preferably in retail, logistics, or collectibles/e-commerce)
Experience processing and maintaining accurate financial and client records is a plus
Reliable transportation to and from the workplace
Computer skills including, but not limited to, typing
Organizational skills
Comfortable working in an open warehouse environment
Preferred
Experience coordinating events, travel, or trade shows is strongly preferred
Familiarity with the sports cards and collectibles industry a plus (understanding of grading, consignments, or show logistics is highly valued)
Experience using eBay
Company
SMR Collectibles
SMR Collectibles is a company that is passionate about the sports card and autograph industry.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase