BellaVista Landscape Services Inc. · 10 hours ago
Senior Administrative Assistant
San Jose, CA
Full-time
Onsite
Mid, Senior Level
$36/hr - $55/hr
3+ years expBellaVista Landscape Services Inc. is a company that provides high-level administrative support to its executives. The Senior Administrative Assistant will manage multiple priorities and assist with general office administration across various branch locations.
ConstructionLandscapingResidentialWater
Hiring Manager
Kimberly Daga
Responsibilities
Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence
Prepare and format documents, reports, spreadsheets, and presentations as needed
Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications
Assist with document management and filing systems, both physical and electronic
Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records
Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel
Order and maintain office supplies and equipment for multiple branch locations
Assist with special projects and company events as directed by executive leadership
Maintain confidentiality and handle sensitive information with discretion
Qualification
Required
Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology
Strong organizational and time management skills with the ability to prioritize tasks
High level of professionalism, discretion, and customer service
Ability to work independently and collaboratively with multiple departments
Minimum of 3 years' experience of administrative or office experience, and data entry
Typing and 10-key skills at productive speed or above
Strong attention to detail and accuracy in data entry and record-keeping
Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics
Effective oral and written communication skills in English required
Excellent time management and organizational skills
Ability to be prompt, accurate, confidential, and cordial in assisting with questions
Ability to work independently and manage multiple tasks within deadlines
Ability to be flexible and adapt to changes in an organized manner
Ability to maintain professional demeanor in a setting with interruptions (phone and people)
Comfortable working in a fast-paced environment and managing multiple tasks
Preferred
Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred
Company
BellaVista Landscape Services Inc.
BellaVista Landscape Services, Inc. delivers an array of horticultural services to commercial, multi-family and residential estate properties.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase