Intuvia Technologies · 4 hours ago
Executive Assistant
New York, NY
Contract
Onsite
Senior Level
$35/hr - $40/hrIntuvia Technologies is seeking a Senior Executive Assistant to provide high-level administrative support in a fast-paced environment. The role involves managing complex calendars, coordinating travel arrangements, and ensuring effective communication with stakeholders.
Information Technology & Services
Responsibilities
Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high level support in a fast-paced environment
Manages complex calendar day-to-day and aligns schedule with Head of IR’s preferences and priorities, along with strong sense of urgency and understanding of business objectives and timelines
Resolves conflicting requests independently based on knowledge of business and other priorities
Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team and direct reports
Work closely with the Business Execution team as well as individuals across Finance and to prepare Head of IR with detailed agendas, presentations and documents as well as follow up on key action items
Manages all aspects of appointment/meetings (in-person, virtual and hybrid), including monitoring attendance, requesting, reviewing and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.)
Organize and execute executive events, including offsite meetings and investor/analysts’ engagements, ensuring all logistics are handled efficiently
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign off
Coordinates travel arrangements and develop detailed trip schedule/itinerary, including local-meetings, flights, hotels, passports/visas, ground transport, meals, and appointments
Collects various requests (e.g., meetings, actions, follow ups, etc.) by engaging and corresponding with individuals and appropriately collates and tracks independently
Builds relationships and coordinates with other Executive Assistants; serves as back up support, when required
Orders supplies and process invoices through Procure to Pay system
Qualification
Required
Proven and significant experience supporting senior C-Level executive with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization
Exceptional organizational multitasking and problem-solving skills
Critical thinking skills and ability to work and problem-solve proactively and independently
Prioritization and workload management skills, including able to prioritize tasks in a fast-paced environment
Excellent verbal and written communication skills, including experience communicating with senior level executives
Self-motivated and detail oriented with excellent organizational skills
Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word and Excel) and Adobe Pro
Company
Intuvia Technologies
Intuvia Technologies, a subsidiary of Chasepro Talent, is a leading provider of Software Development, Digital Marketing, Job Placement & IT Staffing solutions.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase