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State of Missouri · 2 hours ago

Administrative Professional - 7011003

Jefferson City, MO

Full-time

Onsite

Mid Level

3+ years exp

State of Missouri is committed to preserving and enhancing the environment while serving its citizens. The role involves providing administrative support to various programs within the Department of Natural Resources, including scheduling, correspondence, and data management.

AgricultureGovernmentInformation Technology

Responsibilities

Provide administrative support to two programs, the statewide construction unit and the deputy division director

Assist both internal and external customers by answering the phone and addressing or directing questions

Schedule meetings, travel arrangements, and take meeting minutes as requested

Prepare, proofread and coordinate various types of internal and external correspondence

Prepare, process, and track all personnel actions for the Director’s Office

Complete various data entry assignments such as the vehicle software system (WEX), and program inventory, and other databases

Prepare and coordinate housing leases and reports; process rent payments; send rent certificates and reconcile leases and payments

Prepare and code monthly credit card statements and expense reports

Review, code and submit invoices for payment entry

Order various office and program supplies as requested

Other related duties as assigned

Qualification

Customer ServiceComputer SkillsResource ManagementOral CommunicationWritten CommunicationAttention to DetailAdministrative AssistanceClerical SupportOffice Management

Required

3-5 years of relevant experience in administrative assistance, clerical support or office management

Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement

Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work

Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately

Manages Resources: Selects, acquires, stores, and distributes resources such as materials, equipment, or money

Attention to Detail: Is thorough when performing work and conscientious about attending to detail

Benefits

Paid vacation and sick leave

Paid life insurance

Medical, dental, vision and prescription insurance

Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.

Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.