Grand Bohemian Orlando ยท 4 hours ago
Accounts Payable Specialist
Grand Bohemian Orlando
Full-time
Onsite
Entry, Mid Level
2+ years expGrand Bohemian Orlando is part of the Kessler Collection, a portfolio of luxury boutique hotels. The Accounts Payable Specialist is responsible for supporting the Accounts Payable Manager by managing day-to-day accounts payable transactions and ensuring the highest level of service in alignment with the company's mission and values.
Hospitality
Responsibilities
Responsible for receiving, processing and verifying accounts payable invoices using accounting software and other programs
Handles accounts payable accurately and efficiently for separate hotels and corporate entities with multiple vendors
Maintains new and existing vendor lists in multiple locations and entities with accompanying documentation required by auditors
Responds timely to vendor questions and comments regarding payment and invoice issues
Compiles detail accounts payable aging reports for both internal and external parties as needed weekly and or monthly
Reviews Grand Performer expense reports for internal SOP compliance requirements
Monitors discount opportunities with vendors and communicates the information in a timely manner
Reviews coding on invoices to ensure it is consistent with history and budget in the general ledger
Audits invoices against purchase orders, amendments to purchase orders, researches discrepancies, and processes for payment
Investigates problems that vendors or hotel operations have with obtaining payment for bills
Maintains a digital library of accounts payable documents using OCR technology with invoices, ACHs and transfers to preserve historical records
Monitors accounts payable vendors to ensure that payments are up to date and maintain meticulous records of outstanding payables
Reconciles vendor statement discrepancies and problems, bringing any discrepancies to the attention of the Accounts Payable Manager
During month end, reconciles accounts payable aging to general ledger account and investigates and explains any discrepancies
Communicates challenges with general managers and makes corrections to improve the accounts payable workflow as needed
Maintains accounts payable records history for audits and federal 1099 reporting purposes
Respond promptly to vendor questions, concerns and special requests
Prepares check requests, wire transfers and ACH transactions in the Accounting software in a timely manner
Prepares intercompany invoices and payments for hotels and corporate entities
Maintain the integrity of Company and Vendor proprietary information and protect Company assets
Maintain complete knowledge in the use of all office equipment
Maintain complete knowledge and comply with company policies and SOP procedures
Maintain neat, clean and professional appearance according to standards
Follow all company safety and security policies and procedures. Report accidents, injuries and unsafe conditions
Develop and maintain positive working relationship and support the team to achieve our goals
Attend required training and meetings
All other duties as assigned, planned or un-planned
Qualification
Required
Understanding of basic bookkeeping and accounting skills
Minimum two years related experience in similar title and level
Preferred
Associates Degree OR equivalent years of experience
Experience with multi-entity companies
Benefits
Marriott Employee Discounts Worldwide
Medical, Dental, Vision Insurance
Company-Sponsored Life Insurance
Short & Long-Term Disability Insurance
Tuition Reimbursement Program
401(K) with Discretionary Company Matching Contributions
Employee Assistance Program
Company
Grand Bohemian Orlando
A masterpiece in the heart of The City Beautiful, Grand Bohemian Hotel Orlando defines luxury and style.
Founded in 2001Orlando, Florida, US
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase