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Par Pacific Holdings, Inc. · 4 hours ago

Logistics Office Associate

Billings, MT

Full-time

Onsite

Mid, Senior Level

5+ years exp

Par Pacific Holdings, Inc. is a growth-oriented energy company seeking an Office Logistics Associate to support leaders and teams through a variety of administrative and clerical functions. The role involves managing office logistics, providing administrative support, and assisting with special projects while maintaining effective communication and organization.

EnergyLogisticsOil and Gas

No H1B

Responsibilities

Provide administrative support to multiple departments and leaders

Perform typing, data entry, filing, scanning, and document preparation

Create, edit, and distribute reports, presentations, correspondence, charts, graphs, and tables

Manage calendars, schedule meetings, coordinate conferences, and arrange team meals, including set-up and clean-up

Maintain electronic and hard-copy recordkeeping systems and manage document organization

Order, maintain, sort, & distribute office supplies

Send and receive mail and packages

Greet visitors professionally and provide directions or assistance as needed

Support special projects requiring research, compiling information, analyzing data, and preparing reports

Backfill responsibilities, including:

Invoice processing, discrepancy resolution, and payment support

Timekeeping

Creating purchase requisitions & change requests

Preparing departmental budgets, accruals, forecasts, and journal entries

Supporting project preparation, capitalization, and purchase order reporting/close-out

Serve as SharePoint site administrator for department content

Assist with fleet management

Backfill for data entry functions, including:

Create or modify schedules

Confirm & TECO work orders

Document measurement points

Dismantle work orders and maintenance plans

Create or modify equipment, maintenance items, master data, and manual work orders

Report on work orders by activity type

Provide training or guidance related to SAP PM functionality

Format and maintain regulatory forms, manuals, and controlled documents

Manage revision history and document storage through SharePoint

Conduct annual review of regulatory contact information

Provide chemical inventory support using Sphera

Track regulatory-required medical examinations

Coordinate and execute mass mailings

Prepare and maintain vacation and callout schedules

Update Terminal Operator Guides using operator-provided redlines

Prepare binders, meeting materials, and lamination

Track PPE purchases

Coordinate shredding services

Manage help tickets for printers and guest internet access

Order and distribute work permits

Additional support to the Operations, Control Center, Environmental, Engineering, & Safety departments as needed

Qualification

Microsoft ExcelSAP PMMicrosoft WordSharePointData entryCustomer serviceCommunication skillsOrganizational skillsAttention to detailCritical thinking

Required

Legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship

Strong self-starter with excellent attention to detail

Strong critical thinking skills, including the ability to analyze information, identify issues or inconsistencies, evaluate options, and recommend or seek appropriate resolutions

Ability to multi-task, prioritize, and work independently with moderate direction

Ability to support and communicate effectively with diverse personality types

Strong verbal and written communication skills

Strong organizational and time-management skills

Ability to maintain confidentiality and handle sensitive information

Ability to follow written and verbal instructions

Customer service orientation

Proficient typing and 10-key data entry skills