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The Alden Network · 7 hours ago

Scheduling Coordinator

Jefferson, WI

Full-time

Onsite

Entry, Mid Level

1+ years exp

The Alden Network is seeking a Scheduling Coordinator responsible for overseeing the coordination of nurse and CNA staffing schedules. This role involves collaborating with clinical leadership and staff to ensure shifts are filled efficiently and effectively.

Assisted LivingHealth CareNursing and Residential Care

Responsibilities

Completes all staffing schedules, monthly, weekly, and daily

Meet with DON/ADON and review staffing goals and needs. Reviews the monthly schedule and weekly openings

Communicates with facility nurses and CNAs to secure scheduling commitments. Takes calls regarding schedule changes (tardiness, call offs, etc.) and adjusts to ensure coverage

Updates the facility DON/ADON as shifts are filled

Ensures that staffing schedule, along with vacancies are posted

Checks vacancies posted daily to determine and identify any vacant shifts that have been requested

Ensures there is at least 1 RN providing coverage daily

Ensures the Daily Staffing Posting is present in the lobby daily

Works with the Facility Administration as needed to review other staffing options, (EG: Activity Aides who are CNAs)

Collaborates with Facility Administration and the DON/ADON daily regarding the oversight of RA duties

Collaborates with the Business Office Manager regarding recruitment opportunities

Attends nursing related job fairs for the purpose of recruitment and hiring

Does preliminary interviews with applying CNA, Wound Care Tech, Resident Safety Tech, RAs, and Restorative Aide candidates when necessary

Monitors POC compliance and communicates individual concerns to the DON/ADON

Maintains a weekly record of shifts that have been filled

Participates in staffing meetings to communicate needs and plans

Files and Stores staffing assignment sheets daily with real time adjustments entered

Works closely with union representatives when applicable to eliminate conflicts and/or grievances against the facility

Provides education, training and completes competencies on CNAs, and RAs

Collaborates with DON/ADON, Administrator and Business Office Manager on staff retention and employee engagement initiatives

Serves as Manager on Duty on weekends, evenings and/or holidays as scheduled

Works closely with restorative and wound departments to ensure staff compliance according to the needs of the residents and all assigned programs are carried out and performed, including adequate documentation

Qualification

Certified Nursing AssistantMultitaskingTeaching abilityIndependent decision-makingLeadership abilityCollaboration skillsStaff retention focusEmotional stabilityCommunication skills

Required

Must have been a Certified Nursing Assistant with at least one year of current experience working in long term care, unless already serving in the role. All hires after 1/2022 must be CNAs

Demonstrates full competency in all areas of the CNA work responsibilities (if a CNA)

Demonstrated success in collaborating and communicating with peers

Demonstrates the ability to teach and competency all CNA skills (if a CNA)

Demonstrates leadership and supervisory ability and willingness to work harmoniously with employees

Must have the ability to multitask (managing day to day functions as well as collaborating on scheduling)

Demonstrates interest in the importance of the care of the residents

Demonstrates interest in the importance of staff retention

Must possess the ability to make independent decisions when circumstances warrant such action

Must possess the ability to deal tactfully with employees at all levels

Must be able to move intermittently throughout the workday

Must be able to cope with the mental and emotional stress of the position

Must possess sight/ hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

Must be in good general health and demonstrate emotional stability

Must be able to relate well and work with the ill, disabled, elderly, emotionally upset and at times hostile people within the facility

Must be able to stand and ambulate for long periods of time

Must be able to push, pull and lift 25 pounds for 25 feet