Ponca City Development Authority · 1 hour ago
Administrative / Office Assistant
Ponca City, OK
Full-time, Part-time
Onsite
Mid Level
3+ years expPonca City Development Authority is seeking an Administrative / Office Assistant to support the administrative needs of the office and business. The role involves various clerical duties, handling communications, and providing assistance to the COO and other departments.
Business DevelopmentGovernmentInformation Services
Responsibilities
The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include:
Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner
Receive and direct visitors and clients
Conduct general clerical duties including photocopying and mailing
Maintain electronic and hard copy filing systems
Retrieve documents from filing systems
Handle requests for information and data
Resolve administrative problems and client inquiries
Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails
Open, sort and distribute incoming correspondence
Coordinate and maintain records for staff
Incoming shipment receipt & notification
In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities
AP/AR support for Office Manager
Provide administrative assistance to the COO
Administrative support to the laboratory to include:
Log-In of Laboratory Samples
Preparation of Laboratory Reports
Collection & Filing of Laboratory Documentation
Operation of the business office in the absence of the Office Manager
Administrative support for the COO
Other Duties as Required
Qualification
Required
High school diploma or GED
Highly Proficient in QuickBooks Accounting Software
Advanced Computer Skills
Proficient in Microsoft Office Suite
Ability to Follow Written and Verbal Direction
Excellent Written and Verbal Communication Skills
Excellent time management skills and ability to multi-task and prioritize work
Attention to Detail
Able to Work Independently
Able to Make Sound Decisions
Positive Attitude and Ability to Work as Part of a Team
At least 3 years' experience in an office environment in an administrative role
Preferred
A.A or bachelor's degree in management, business, or IT
QuickBooks Certification
Administrative Professional or Administrative Assistant certifications
Company
Ponca City Development Authority
Ponca City Development Authority is an economic development organization that forms to help facilitate growth in the industry.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase