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Squire Patton Boggs · 2 hours ago

Office Support Coordinator

Washington, DC

Full-time

Onsite

Mid, Senior Level

$58K/yr - $75K/yr

5+ years exp

Squire Patton Boggs is one of the world's strongest integrated legal practices, and they are seeking an Office Support Coordinator to support day-to-day office operations. The role involves assisting with special projects, coordinating maintenance requests, and providing backup support for the administration and reception departments.

Financial ServicesLaw EnforcementLegalProfessional Services

Responsibilities

Assists the Director of Administration with special projects, as well as office events such as staff appreciation, office parties/receptions or other events

Advises DOA on operating issues

Processes vendor invoices for approval

Prepares check requests

Serves as a liaison to the property management and security teams and submits work orders

Coordinates in-house maintenance requests utilizing building management services (engineering, security and cleaning services)

Coordinates service calls to outside vendors; meets and escorts vendors

Assigns key fobs through Kastle System and distributes office keys

Orders supplies for floor pantries and conference rooms

Assists with routine intra-office moves

Schedules and monitors the systematic cleaning of offices and furnishings

Prepares and distributes monthly parking tags and updates parking spreadsheet

Assists with maintaining conference room schedules and arranging meetings, including any necessary catering needs

Provides backup support to the receptionist

Qualification

Office administrationVendor managementEquipment maintenancePurchasing suppliesEvent coordination

Required

High school diploma or general education degree (GED) in a general business curriculum or equivalent office work experience; 5 years of related work experience

Familiarity with equipment maintenance; ability to perform light to moderate manual work; experience in purchasing office supplies and capital equipment