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AV Concepts · 3 hours ago

Project Manager | Event Services

Tempe, AZ

Full-time

Onsite

Senior Level

7+ years exp

AV Concepts is a company specializing in event services, and they are seeking a Project Manager to oversee all aspects of show pre-production and on-site execution. The role focuses on delivering client satisfaction through effective management of corporate and special events, ensuring budget goals are met, and maintaining proactive communication with clients and the internal team.

FinanceVenture Capital

Responsibilities

Work closely with the business development team on all new opportunities prior to quotes being generated

Attend any pre-production site visits or client walk-throughs, as appropriate

Create written job proposals, quotes and CAD drawings that are needed for proposal completion

Organize equipment, labor, quotes and proposals, equipment subrentals, shipping, transportation, and venue requirements; generate all purchase orders (POs) for invoicing

Manage crew requirements and labor schedule. Update the order and change requests

Create room diagrams if needed

Responsible for planning all electrical requirements and hookups of needed power per equipment specifications

Generate and maintain production packet

Work with labor team to qualify specific labor skills when filling tech positions for successful operation of equipment

Manage all load in schedule and crew

Conduct safety meeting with crew, introduce department heads, perform project overview, protocol and etiquette

Work with Accounting and Operations teams after the show to ensure a timely and accurate invoice is produced for the client

Update Intellievent and POs with client ADD orders to reflect any on-site changes that occurred

Complete post-show reports

Complete expense and credit card summaries

Work with sales directors, operations and accounting to ensure proper execution of internal processes that result in high client satisfaction and retention

Other duties as assigned by the Vice President of Technology

Travel requirement: 75% annually in order to successfully implement the Project Manager’s position within AV Concepts’ job structure

Qualification

AV industry knowledgeTechnical knowledge of equipmentProject management experienceAutoCAD proficiencyVectorworks proficiencyCustomer service skillsEvent experienceLabor management knowledgeSafety guidelines knowledgeMS Office proficiency

Required

Strong understanding of the AV industry and corporate production with at least seven or more years' experience working directly with audiovisual equipment, managing clients and their expectations, and understanding work flows for staging production

Must have completed shows or events reaching a minimum of $200,000 in total billings

Successful candidates will have thorough knowledge of labor requirements (including union labor) and the ability to qualify specific labor skills when filling tech positions for successful operation of equipment

Strong technical working knowledge of equipment, content production, and work flow that will establish credible and respected leadership of the technical crew

General knowledge of lighting and rigging plots needed, as is proficiency with design tools including AutoCAD and Vectorworks

The Project Manager position requires well-rounded knowledge of rigging, including dead hangs, bridals, and Occupational Safety and Health Administration (OSHA) safety guidelines

Must possess superior customer service skills in order to work well with both internal and external customers

Proficiency with MS Word, Excel, PowerPoint and Outlook

Ability to travel within the Greater Phoenix Area with some National travel based on client needs

Preferred

Special consideration extended to individuals with project management experience in supporting highly innovative digital solutions and elements involving creative content, including 3D projection mapping or holographic projection

Event experience at local venues, including the Phoenix Convention Center preferred