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GainSpan · 3 hours ago

Administrative Assistant III

Norfolk,VA,US

Full-time

Onsite

Senior Level

6+ years exp

Trimitron Corporation is seeking an experienced Administrative Assistant III to support the Naval Information Warfare Center (NIWC) Pacific’s Positioning, Navigation, and Timing (PNT) Division. This role involves providing high-level administrative and operational support to senior leadership, managing complex processes, and ensuring the accuracy of departmental documentation.

BatteryEmbedded SystemsInformation TechnologyInternet of ThingsManufacturingSemiconductorSoftwareTelecommunications

Responsibilities

Critically review, independently edit, format, and synthesize various types of input—including verbal notes, emails, drafts, and technical content—into cohesive, professional documents aligned with DoD/Federal standards

Prepare correspondence and documentation for senior stakeholders, including Chief Information Officers (CIOs) and Customer Technical Representatives (COTRs)

Manage, update, and distribute departmental documents such as organizational announcements, distribution lists, media lists, and data access forms

Coordinate and support administrative processes, projects, and workflows across the department

Serve as the primary administrative support resource, overseeing several ongoing and complex processes unique to the department

Assign, guide, and/or monitor the work of other administrative personnel, student workers, or Graduate Assistants as needed

Support senior leadership with scheduling, communication, document control, and operational coordination

Qualification

Microsoft Office SuiteTechnical writingSharePointAdministrative experienceCommunication skills

Required

Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint

Demonstrated ability to independently edit, format, and synthesize information into clear, accurate, and compliant documents

Six (6) to nine (9) years of directly applicable administrative experience

Associate's degree or higher

An advanced degree may substitute for two years of experience

Proven ability to manage multiple priorities, maintain confidentiality, and support senior-level stakeholders

Preferred

Experience working in a military or DoD environment, including familiarity with technical documents such as point papers, policies, and official messages

Ability to independently track and manage activities such as supply orders, equipment inventories, cost accounting data, and personnel training records

Strong written and verbal communication skills, with the ability to produce polished, professional documentation

Experience supporting high-level leadership and coordinating cross-functional administrative processes