Xterra Solutions, Inc. · 2 weeks ago
Office Coordinator
San Francisco, California, United States
Full-time
Onsite
New Grad, Entry LevelXterra Solutions is a high-performance Managed Services Provider focused on delivering secure, sustainable, and client-centric IT services. The Office Coordinator will ensure the smooth operation of the San Francisco office, supporting various functions such as hospitality, administrative tasks, event planning, and recruitment.
ConsultingInformation TechnologyLegalSecurity
Responsibilities
Greet guests and vendors, manage incoming calls, and route communications
Keep shared spaces clean, organized, and well-stocked—including the kitchen and conference rooms
Coordinate and prep meeting spaces, including calendaring and setup/cleanup
Support the Director of Operations and other departments with scheduling, data entry, and task coordination
Manage incoming and outgoing mail, shipping/receiving, and document filing
Track and order office, kitchen, and printer supplies
Liaise with building management and vendors for maintenance, deliveries, and facility needs
Manage small office equipment inventory and coordinate repair or replacement when needed
Plan and organize in-office and virtual celebrations, holiday parties, client visits, and staff lunches
Coordinate quarterly team-building activities in partnership with leadership and HR
Contribute to a fun, inclusive office atmosphere that reflects Xterra’s values and culture
Schedule interviews and manage candidate communication and calendars
Assist in preparing new hire welcome kits and onboarding logistics
Maintain recruiting spreadsheets, digital folders, and records in line with internal processes
Help document and maintain standard operating procedures for administrative functions
Support cross-functional projects or process improvements as assigned
Qualification
Required
Polished, articulate, and enthusiastic demeanor
Excellent customer service skills
Ability to manage incoming calls and route communications
Experience in keeping shared spaces clean, organized, and well-stocked
Skills in coordinating and prepping meeting spaces, including calendaring and setup/cleanup
Support experience for operations and administrative tasks
Ability to manage incoming and outgoing mail, shipping/receiving, and document filing
Skills in tracking and ordering office, kitchen, and printer supplies
Experience liaising with building management and vendors for maintenance and facility needs
Ability to manage small office equipment inventory and coordinate repair or replacement
Experience in planning and organizing events and celebrations
Ability to coordinate team-building activities
Skills in scheduling interviews and managing candidate communication
Experience in preparing new hire welcome kits and onboarding logistics
Ability to maintain recruiting spreadsheets and digital records
Experience in documenting and maintaining standard operating procedures
Ability to support cross-functional projects or process improvements
Benefits
Medical
Dental
Vision
401(k)
Company
Xterra Solutions, Inc.
If your business’s IT service demands have left you feeling vulnerable or overloaded, you’re in the right place.
Founded in 2009
11-50 employees
Funding
Current Stage
Early StageLeadership Team
D
David J. Park
CEO and CISO
Company data provided by crunchbase