Executive Assistant jobs in United States
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LHH · 3 hours ago

Executive Assistant

positionMilpitas, CA
timeFull-time
remoteOnsite
senioritySenior Level
money$120K/yr - $160K/yr
date5+ years exp

LHH is a technology company seeking an Executive Assistant to support the revenue leadership and the broader executive team. The role involves managing complex calendars, coordinating meetings, and ensuring leaders are well-prepared while collaborating with various departments.

Human Resources
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H1B Sponsor Likelynote

Responsibilities

Own complex calendar management for a senior revenue executive; coordinate across multiple time zones, gather agendas, and ensure meeting readiness
Plan and support leadership offsites and executive meetings; prepare briefing materials; capture notes, actions, and drive follow‑ups
Act as a trusted gatekeeper for communications; triage inquiries, draft/route correspondence, and ensure timely approvals
Coordinate domestic and international travel end‑to‑end, including itineraries, visas/passport requirements, and real‑time adjustments
Prepare expense reports, manage purchase orders, and serve as a subject‑matter resource on internal tools; partner with tech support to ensure seamless meetings
Contribute to special projects with Finance, HR, and Sales; conduct research, analyze issues, and provide recommendations for decision‑making
Mentor within the admin community, share best practices, and help cascade organizational updates

Qualification

C-suite support experienceMicrosoft Office proficiencyGlobal calendar managementInternational travel coordinationConcur experienceProfessional presenceCommunication skillsOrganizational skillsTeam-oriented approachProblem-solving skills

Required

5+ years of combined, recent experience supporting C-suite executives at a public company
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); ability to create and edit executive-level presentations
Proven success managing global calendars and international travel
High discretion, sound business judgment, and professional presence
Exceptional organization, time management, and critical-thinking; proactive problem-solving
Excellent verbal and written communication skills
Collaborative, team-oriented approach with leadership capability to mentor peers
Values-driven: ethical, inclusive, respectful, and professional

Preferred

Experience with Concur (or similar) for travel and expenses
Daily on-site presence in Milpitas; flexibility to travel to support leadership meetings and events

Benefits

Medical, dental, and vision coverage
Health Savings Accounts
Lifestyle Spending Accounts
Life and AD&D insurance
Disability coverage
Access to an Employee Assistance Program

Company

LHH

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At LHH, we believe work should be meaningful, fulfilling, and connected.
dateFounded in 1967
location
Jacksonville, Florida, US
people-size10001+ employees
web-link
http://www.lhh.com

H1B Sponsorship

LHH has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2022 (1)
2020 (1)

Funding

Current Stage
Late Stage

Leadership Team

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Dave Hilbig
President & CEO, OCM-LHH Utah, Wyoming
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Ted Diven, MBA
CEO - OCM / Lee Hecht Harrison (ID, MT, NV)
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