University of California, San Francisco · 1 hour ago
Administrative Officer 2 CX
San Francisco, CA
Full-time
Onsite
Entry, Mid Level
1+ years expThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. The Administrative Officer II provides high-level administrative and operational support for Hematology faculty, managing calendars, planning travel, and coordinating events while ensuring smooth departmental operations.
AssociationBiotechnologyEducationMedicalPharmaceutical
Responsibilities
Provides high-level administrative and operational support for Hematology faculty
Delivers executive-level assistance, including managing calendars, planning travel, coordinating events, and communicating with internal and external stakeholders
Supports faculty labs with procurement and reimbursements while juggling multiple tasks and projects simultaneously
Acts as the gatekeeper for faculty, organizing ad hoc committees and working groups, handling sensitive communications with discretion, and maintaining a comprehensive database of faculty initiatives to ensure timely completion of all assignments and deadlines
Plays a central role in purchasing, financial, and operational processes, including managing BearBuy requisitions, troubleshooting issues with Supply Chain Management or Procurement, coordinating large capital expenditures, processing travel and reimbursement requests, and overseeing TEV submissions
Provides coverage and compensation support, such as submitting one-time payment requests for overnight faculty phone coverage and fellow moonlighting payments
Plans and executes both virtual and in-person meetings, retreats, and symposia, managing logistics such as venues, A/V, catering, attendee communication, and on-site setup
Collaborates with IT to troubleshoot technology issues, coordinates equipment orders and replacements, and works closely with the Operations Manager to implement effective solutions
Qualification
Required
Bachelor's degree in related area and / or equivalent experience / training
One or more years of related experience
Ability to work and orient across all UCSF Medical Center locations
Demonstrated professional experience in a related role
Proven expertise in customer engagement and complex problem resolution
Advanced financial and analytical acumen, including hands-on budget development and management
Advanced proficiency in Microsoft Office, including: Word (advanced formatting, mail merge), Outlook (calendar and task management), Excel (complex multi-sheet workbooks, linked formulas, pivot tables)
Exceptional written and verbal communication skills, with the ability to engage effectively with diverse stakeholders at all organizational levels
Highly developed organizational and time-management skills, with a proven ability to manage competing priorities and meet aggressive deadlines
Meticulous attention to detail, with a demonstrated track record of independently managing multiple projects from initiation through completion
Strong judgment and decision-making skills in addressing sensitive or complex issues
Self-directed and strategic, with the ability to establish objectives, anticipate challenges, and adapt to changing priorities
Proficient in utilizing organization-specific and enterprise-level computer applications
Demonstrated ability to exercise discretion and maintain strict confidentiality
Preferred
UCSF experience, including use of Peoplesoft, MyReports, BearBuy, MyExpense, PeopleConnect and other financial applications
Three to five years academic administrative experience (working in an educational or medical environment), including meeting / event planning and coordinating multiple complex schedules
Company
University of California, San Francisco
University of California, San Francisco is an educational institution that focuses on medical courses.
10001+ employees
H1B Sponsorship
University of California, San Francisco has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (365)
2024 (342)
2023 (308)
2022 (306)
2021 (241)
2020 (268)
Funding
Current Stage
Late StageTotal Funding
$52.45MKey Investors
California Institute for Regenerative MedicineBaldrick's FoundationNational Institute on Aging
2025-01-30Grant· $11.9M
2023-11-21Grant
2023-10-03Grant
Leadership Team
Pamela Hudson
Chief Operating Officer | Center for Digital Health Innovation
Jimmie Ye
Professor
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