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UT Health San Antonio · 1 day ago

Administrative Assistant-Associate

San Antonio, TX

Full-time

Onsite

Mid, Senior Level

5+ years exp

UT Health San Antonio is a healthcare institution seeking an Administrative Assistant-Associate to provide general administrative support to a department or group of professionals. The role includes responsibilities such as managing calendars, preparing reports, and maintaining office supplies.

EducationHealth CareHospitalMedicalProduct Research

Responsibilities

Provides general administrative and clerical support including all routine correspondence, mailing, scanning, faxing and copying and maintaining filing systems

Assists in the preparation of regularly scheduled reports

Answers phone calls and responds to inquiries

Manages calendars; schedules and coordinates meetings, appointments and travel arrangements as assigned

Maintains office supplies for the department

Processes payments requests, purchase orders and travel arrangements as needed

Performs all other duties as assigned

Qualification

Office managementAdministrative proceduresStandard technology knowledgeOrganizational skillsCommunication skills

Required

Knowledgeable in office management and administrative procedures

Ability to maintain confidentiality

Possess knowledge of standard technology and software

Strong organizational and time management skills with ability to meet deadlines

Possess excellent verbal, written and interpersonal communication skills

High school diploma or GED is required

Five (5) years of related experience is required

Benefits

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options: Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire. Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken. Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment. Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.