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Quanta Services, Inc. · 4 hours ago

Document Management System (DMS) Administrator

US-TX-Houston

Full-time

Onsite

Mid Level

3+ years exp

Quanta Services, Inc. is a leading specialty contractor in North America that focuses on energy infrastructure solutions. They are seeking a Document Management System (DMS) Administrator to provide administrative support to the leadership team, ensuring that engineering teams have the necessary assistance to produce and distribute projects efficiently.

ConstructionCRMEnergyInformation TechnologyOil and Gas

Comp. & Benefits

Responsibilities

Answers and transfers incoming phone calls, screening when necessary

Welcome and directs visitors and clients

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed

Responds to and resolves administrative inquiries and questions

Coordinates and schedules travel, meetings, and appointments for managers or supervisors

Assists with the coordination and planning of Company events and meetings

Prepare agendas and schedules for meetings

Records and distributes minutes or other records for meetings

Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts

Assists leadership team with processing purchasing card and expense reports

Adheres to internal standards, policies, and procedures

Performs special projects and completes other duties as assigned or requested

Demonstrate knowledge of quality control procedures to ensure the highest standards of workmanship

Take personal responsibility for the quality and accuracy of his/her work

Bring potential project-related problems and possible solutions to the attention of the responsible party

Travel out of town for short periods of time as required by projects and assignments

Perform other duties as assigned

Qualification

Microsoft Office SuiteOrganizational skillsVerbal communicationWritten communicationClerical proceduresCustomer service skillsInterpersonal skillsTeamworkWork independentlyAttention to detail

Required

High school diploma, or equivalent

Ability to work independently

Word processing, spread sheet, and e-mail software

Excellent oral and written communication

Working in a team environment

Communicating effectively with co-workers

Able to deal with ambiguity and ability to work independently, manage multiple tasks and determine priorities in a complex environment

Preferred

Associates degree is preferred

Experience (3 years) in a similar role is highly preferred

Benefits

Comprehensive health and retirement benefits.

Professional development opportunities.

Company

Quanta Services, Inc.

Quanta Services (NYSE: PWR) is the leading specialty contractor with the largest and highly trained skilled workforce in North America, providing fully integrated solutions for the electric power, pipeline, industrial, and communications industries.

Founded in 1997

Houston, Texas, USA

10001+ employees