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Marine Solutions, Inc. · 4 hours ago

Office Administrator

Newark, NJ

Full-time

Onsite

Entry Level

$24/hr - $33/hr

1+ years exp

Marine Solutions, Inc. is a specialized marine engineering and construction firm serving various markets. They are seeking a highly motivated and detail-oriented Office Administrator to provide administrative support, manage office operations, and ensure excellent customer service in their Newark office.

Civil EngineeringConstructionMarine Transportation

No H1B

Responsibilities

The Office Administrator will serve as the front desk receptionist: greet visitors, answer and route calls, and provide excellent customer service

Support employees and visitors with meeting coordination, web-conferencing technology, and general administrative needs

Assist with preparing, printing, assembling, and shipping submittals and reports

Manage daily mail operations: receive/distribute incoming mail; prepare and coordinate outgoing shipments

Maintain the appearance and organization of shared office spaces and oversee the ordering of breakroom, office, and building supplies

Act as the office point of contact for vendor and service appointments (copier service, building maintenance, etc.)

Support company administrative requests, including travel arrangements, meeting setups, meals, clerical tasks, and support center tickets

Create, manage, and improve company Word templates (letters, proposals, reports, forms, memos, etc.)

Partner closely with Project Managers and the Accounting department for monthly project invoicing

Generate and submit client invoices, review revenue for accuracy, and follow up on accounts receivable to ensure timely payment

Oversee building access and security systems

Build strong working relationships with office leadership and staff

Qualification

Microsoft ExcelMicrosoft WordMicrosoft OutlookMicrosoft PowerPointAdobe AcrobatCustomer serviceTime managementCommunication skillsAttention to detailProblem-solving