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UTHealth Houston · 2 hours ago

Senior Administrative Coordinator - Casual - Gastroenterology

Houston, TX

Full-time

Onsite

Mid, Senior Level

3+ years exp

UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. We are seeking a motivated Casual/Part‑Time Senior Administrative Coordinator to support the UTHealth Department of Gastroenterology by providing broad business and financial operations support to the department and its professional staff.

EducationHealth CareProfessional Services

Responsibilities

Coordinates the day to day business and financial processes. May trend past performance and forecast future financials

Verifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner

Regularly handles confidential information and sensitive issues

Reviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensures the necessary approvals are secured

Coordinates and schedules Human Resources activities including recruiting and selection for classified staff

Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget

Monitors travel, purchasing, payroll, timekeeping, contracts and grants

Responsible for acquisition of documents needed to monitor adherence to grant or program requirements

Maintains departmental equipment and space inventories

Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions

Provides approval of purchase requisitions based on established signature authority guidelines

May direct and manage the daily activities of the department/program through administrative staff

May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters

May train entry level support staff. May lead support staff. May assist with interviewing, orientation and scheduling of staff. May provide input into lower level staff performance evaluations

Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations

Advises on financial and business practices, may draft policies and procedures as assigned by supervisor

Responsible for making routine business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions

Other duties as assigned

Qualification

Financial operations supportBusiness process decision-makingUniversity financial systemsAdvanced Office SoftwareFinance experienceAccounting experienceBusiness administrationBusiness managementCommunication skillsTeam leadership