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Commonwealth Senior Living · 13 hours ago

Business Office Manager

Charlottesville, VA, 22911, US

Full-time

Onsite

Mid Level

Commonwealth Senior Living is a community-focused organization, and they are seeking a Business Office Manager to oversee the administrative and business functions of the community. The role involves assisting the Executive Director in ensuring smooth operations and managing various administrative tasks, including accounting and human resources responsibilities.

Health CareHospital

Responsibilities

Assist Department Heads, as needed, with entering appropriate data in Yardi

Supervise, coach, and mentor the Receptionist

Community point of contact for Human Resources and Accounting situations

Type memos, correspondence, reports, and other documents as requested

Maintains current file of residents, resident emergency telephone numbers, and emergency telephone numbers for on-call personnel, department extensions

Maintains confidentiality of all pertinent resident information to ensure that resident rights are protected

Knowledgeable about community services and rates

Responsible for making bank deposits daily

Maintain Resident Fund Accounts, if applicable

As approved by Executive Director, responsible for performing administrative tasks in Yardi

As approved by Executive Director, responsible for compiling data, to be shared with the Home Office

Reconcile and transmit petty cash reimbursement requests bi-weekly, if applicable

Mails invoices, VEC Separation Reports, garnishments, etc. to Home Office in timely manner

Responsible for keeping track of receipts for household account, attaching to check stubs and mailing to Business Office monthly

Handles semi-monthly supply orders (office, nursing, housekeeping, uniforms, etc.)

Creates and maintains an atmosphere of warmth, personal interest and positive emphasis with professionalism and confidentiality

Assists and supports management and the leadership team with handling and resolving Human Resources issues

Informs Executive Director and/or the Human Resources Department of issues related to employee relations within the community

Serve as Human Resources subject matter expert for the community and participate on project teams

Partners with Executive Director in managing Benefits Education and Administration

Partners with Risk Management in managing Workers Compensation claims to ensure appropriate employee care and costs management

Assists employees with internal and external transfer requests and procedures

Coordinates and tracks 'Jump Start' orientation for all new hires

Ensures accurate maintenance of all employee records and files

Maintains current files on employees including I-9, new hire paperwork, performance reviews and disciplinary actions

Works closely with the community’s Regional Recruiter

Monitors and assists managers/supervisors with hiring processes and issues

Submits job requisitions through Formstack based on community hiring needs

Attends weekly or bi-weekly calls with the Regional Recruiter for staffing needs

Coordinates and administers pre hire screening including: applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verification

Facilitates interdepartmental transfers and promotions and transfers or promotions to other communities, and informing the Regional Recruiter

Ensures drug screening and background checks are completed in accordance with CSL policy

Qualification

BookkeepingPayroll ManagementAccounts PayableAccounts ReceivableYardi SoftwareOrganizational SkillsHuman Resources LiaisonMulti-line Telephone SystemCommunication SkillsConfidentiality