Inframark ยท 10 hours ago
Receptionist/ / Administrative Assistant (HOA & CDD Operations)
Tampa, FL, USA
Full-time
Onsite
New Grad, Entry LevelInframark is a company dedicated to sustainability and community impact, serving numerous master-planned communities and districts. They are seeking a Receptionist/Administrative Assistant to provide essential administrative support for Homeowners Associations (HOAs) and Community Development Districts (CDDs), while also serving as the first point of contact for residents, clients, vendors, and guests.
InfrastructureTransportationWaste ManagementWaterWater Purification
Responsibilities
Greet all residents, clients, vendors, and visitors in a professional and welcoming manner
Offer accommodations and assistance to guests as needed
Answer all incoming office phone calls and route calls to the appropriate party accurately and promptly
Maintain a positive, service-oriented atmosphere at the front desk
Manage clubhouse reservations, including scheduling, deposits, and rental fees
Handle gate access and amenities access for residents, guests, and vendors
Issue and track access stickers, cards, and fobs
Accept and process payments for HOA fees, fines, access items, room rentals, and security deposits in accordance with established procedures set by a CDD or HOA
Receive, sort, and distribute incoming mail; prepare and send outgoing mail and packages
Manage the conference room calendar using Microsoft Outlook
Ensure the conference room is properly set up and ready for internal meetings, events, and client meetings
Prepare correspondence, notices, and basic documentation using Microsoft Word
Maintain organized records related to employee access credentials
Assist leadership with various administrative projects and tasks as assigned
Maintain a clean, organized, and professional front office environment
Coordinate with internal teams to ensure smooth daily operations
Adhere to company policies, confidentiality requirements, and customer service standards
Qualification
Required
High school diploma or equivalent required; additional administrative or office training preferred
Prior experience in a receptionist, administrative assistant, or customer service role highly preferred
Experience working with HOAs, CDDs, property management, or community associations is a plus
Proficiency in Microsoft Outlook and Microsoft Word required
Strong interpersonal and communication skills (written and verbal)
Excellent organizational skills and attention to detail
Ability to handle payments responsibly and maintain accurate records
Proficiency with office equipment, phones, and basic administrative systems
Ability to multitask, prioritize, and work independently in a fast-paced environment
Professional appearance and demeanor
Preferred
Additional administrative or office training preferred
Prior experience in a receptionist, administrative assistant, or customer service role highly preferred
Experience working with HOAs, CDDs, property management, or community associations is a plus
Benefits
Health, dental, and life insurance
401(k) plan
Paid time off
Sick leave
Holidays
Wellness plan
Company
Inframark
Inframark is an Water Infrastructure Operations and Infrastructure Management Services.
Founded in 1974
1001-5000 employees
H1B Sponsorship
Inframark has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (2)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageTotal Funding
unknown2020-12-21Acquired
Leadership Team
O
Ozong Etta
Chief Financial Officer
Recent News
Company data provided by crunchbase