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Percheron, LLC · 1 hour ago

Document Specialist

Bridgeport, WV

Full-time

Onsite

New Grad, Entry Level

Percheron, LLC is seeking a Document Specialist to support their right-of-way projects and solar operations. The role involves managing document requests, maintaining records, and ensuring compliance with project requirements and client expectations.

ConsultingLegal

Responsibilities

Report to the Documents Supervisor who is responsible for the project/assignment. The Supervisor will provide the scope of work and general guidance to ensure work is completed in accordance with Percheron’s policies and procedures and client expectations. If a Documents Supervisor is not assigned, report to the LAD Managing Director

Manage influx of multiple daily requests with close attention to time-sensitive information, and task deadlines and be able to schedule overlapping activities to meet deadlines

Review and analyze title information and documents, LTC, and title opinions. Enter and maintain ownership information and documents in multiple database systems

Review and understand right-of-way documents, and maintain easement records and documents in various database systems

Prepare option/easement documents as requested using approved templates and wording, in compliance with project instructions, confirming that all provisions are approved for use by the client or Project Manager and provisions are within the scope of the project

Scan documents as received, upload them into the document management system and enter data into appropriate database system(s) with close attention to how documents affect the project

Prepare various letters for mailout, including Introductory Letters, Survey Notification, Survey Permission, Environmental Survey Notification, and others

QA/QC documents created by another Document Specialist

Process option and easement packages and necessary reports under the direction and guidance of the Supervisor for funding requests and/or transfer of final documents. Confirm that all requests follow the project instructions set out for the project

Maintain title records, easement records, documents, forms, and multiple databases through data entry, manual filing, building files, and other applications. Keep all files organized and updated

Verify payment calculations

Assist Project Manager with special projects as needed

Produce various reports for the Project Manager as requested

Coordinate mapping of all tracts with GIS and updating of the status of tracts. Must be familiar with the KMZ and CAD sites, and ability to utilize line lists efficiently

Submit documents for recording to county recorder or clerk offices as dictated by project instructions and/or Project Manager

Securely maintain all original documents and project data

Assist other business units or departments with special projects as requested

Other duties as assigned

Qualification

Right-of-way project knowledgeDocument management systemsDatabase experienceMicrosoft Office SuiteAnalytical skillsPlanningOrganizationCommunication skillsAttention to detailTeam collaboration

Required

Ability to work independently and QA/QC others work with accuracy

Ability to plan and organize workload, adjust to changing priorities, and work well under pressure without supervision

Possess strong communication skills, attention to detail, and strong analytical skills

Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel)

Database experience with Percheron's NSite database and ability to learn client databases

Ability to work autonomously and to collaborate fully as a team player

Ability to pay close attention to details, and present good planning, organization, and time management skills

Ability to work in a team environment and willingness to assume additional or new responsibilities readily

Ability to maintain regular attendance as per work schedule agreed with the manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted)

Ability to comply with applicable laws and regulations and Company policies and procedures