Jewish Federation of St. Louis ยท 12 hours ago
Grants and Administrative Coordinator
St. Louis, Missouri, United States
Full-time
Hybrid
Mid Level
$24/hr - $24/hrJewish Federation of St. Louis is seeking a Grants and Administrative Coordinator to provide essential administrative, logistical, and data support to the Community Impact team. This role ensures the smooth implementation of grants, programs, and partnerships that serve the Jewish community by managing documentation, scheduling, and communication efforts.
Philanthropy
Responsibilities
Manage calendars, schedule meetings, and coordinate logistics for Community Impact programs, events, and committee meetings (in-person, virtual, and hybrid)
Support meetings virtually and in person; create event invitations in Outlook, including room reservations, Teams links, agendas, attachments, and reminders
Track and maintain records, documents, and files related to grants, programs, committees, and community initiatives in digital and/or physical formats
Assist with preparation and formatting of reports, agendas, handouts, presentations, and other internal and external communications
Support data entry and management in CRM and/or grant databases, following clear guidelines and templates
Aggregate and organize data (e.g., grants, outcomes, attendance) into shared spreadsheets or reports for team use
Disseminate grant applications and related materials to decision makers and committee members
Enter manually initiated grant applications and track status across cycles
Enter and record grant awards and decisions in the appropriate systems; ensure applications are up to date and recorded properly
Ensure accurate documentation of grant outcomes and impact metrics, including outcomes reports and follow-up data
Regularly confirm grant payments and status with Finance and track timing of payments
Utilize monthly reports from Finance to confirm timely payments and share information with the Community Impact team
File payment confirmations, reports, and related documentation in the correct digital and/or physical locations
Assist with preparing communications, newsletters, and social media content related to Community Impact work
Coordinate with Marketing to promote initiatives, highlight grant impact, and share success stories
Respond to basic inquiries from community partners and assist in maintaining strong relationships
Help maintain accurate funding-related email lists, including updates to contacts, roles, and organization information
Collaborate with Finance, Development, Marketing, and other departments on cross-functional projects, sharing information and aligning timelines
Identify opportunities to streamline processes and propose or help develop new tools or templates (e.g., checklists, trackers, dashboards, standard documents)
Participate in trainings, webinars, or learning sessions that strengthen administrative, data, and communication skills
Support specific Community Impact funds and foundations with tasks that may include grant entry, data maintenance, letter drafting, organizing applications and reports, payment tracking, and meeting logistics
Qualification
Required
Mid-level experience in administrative support or project coordination
Proficiency in managing calendars, scheduling meetings, and coordinating logistics for programs and events
Experience with tracking and maintaining records, documents, and files related to grants and programs
Ability to assist with preparation and formatting of reports, agendas, handouts, and presentations
Experience with data entry and management in CRM and/or grant databases
Ability to aggregate and organize data into shared spreadsheets or reports
Experience in disseminating grant applications and related materials
Ability to enter and track grant applications and awards accurately
Experience in confirming grant payments and tracking their status
Ability to assist with preparing communications, newsletters, and social media content
Experience in collaborating with multiple departments on cross-functional projects
Ability to identify opportunities to streamline processes and propose new tools or templates
Willingness to participate in trainings and learning sessions
Company
Jewish Federation of St. Louis
Jewish Federation of St. Louis mobilizes the Jewish community and its human and financial resources to preserve and enhance Jewish life in St.
Founded in 1901
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Herstig
President & CEO
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