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Focused Ultrasound Foundation · 1 week ago

Senior Executive Administrative Assistant

Charlottesville, VA

Full-time

Onsite

Senior Level

$68K/yr - $85K/yr

5+ years exp

The Focused Ultrasound Foundation is a medical research, education and patient advocacy organization in Charlottesville, VA, seeking a Senior Executive Administrative Assistant to provide high-level executive support and ensure seamless daily operations. This role requires professionalism, accuracy, and strong problem-solving skills while managing diverse responsibilities and independent projects.

BiotechnologyHealth CareMedical

Growth Opportunities

H1B Sponsor Likely

Hiring Manager

Paige Rice

Responsibilities

Provide high-level, comprehensive administrative support to the CEO and managing directors, in coordination with the administrative team

Coordinate and schedule meetings across multiple time zones; maintain calendars with precision and attention to detail

Prepare and manage presentations, spreadsheets, briefing materials, and reports

Coordinate and track follow-up action items

Serve as point of contact for visitors; coordinate meeting logistics, communicate plans and objectives, and ensure timely follow-up

Maintain meeting agendas, notes, records, and contacts in Salesforce

Facilitate internal communication and coordination across departments to ensure objectives and deadlines are met

Identify opportunities to streamline workflows and adopt new technologies to increase organizational efficiency

Arrange and coordinate domestic and international travel

Prepare and process travel expense reports

Monitor travel schedules and provide occasional after-hours support for urgent travel needs

Prepare visa, passport, and other international travel applications

Qualification

Microsoft Office SuiteProject managementSalesforce experienceAI best practicesMultitaskHandle confidential informationInterpersonal skillsExceptional written communicationExceptional verbal communicationSuperior organizational skillsProblem-solving skills

Required

Bachelor's degree required

Minimum 5 years of experience providing high-level administrative support

Project management experience

Proficiency in Microsoft Office Suite

Strong interpersonal skills; ability to engage effectively with staff, external partners, high profile individuals and donors

Exceptional written and verbal communication skills

Superior organizational skills with strong attention to detail

Ability to multitask efficiently and remain composed under pressure

Highly resourceful team-player with strong independent problem-solving skills

Versatile and adaptable with the ability to quickly learn new subject matter

Proven ability to handle sensitive and confidential information with discretion

Preferred

Knowledge of AI best practices preferred

Salesforce experience preferred; training will be provided as needed

Company

Focused Ultrasound Foundation

Focused Ultrasound Foundation is a unique research, education and advocacy organization.

Founded in 2006

Charlottesville, Virginia, USA

11-50 employees

https://www.fusfoundation.org/

H1B Sponsorship

Focused Ultrasound Foundation has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2022 (1)