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Prestige | Global Meeting Source · 13 hours ago

Sourcing Specialist

United States

Full-time

Remote

Senior Level

$65K/yr - $71K/yr

5+ years exp

Prestige | Global Meeting Source is seeking a Sourcing Specialist responsible for strategizing with clients to recommend hotel options that meet specific meeting requirements. The role involves managing the hotel sourcing process, negotiating contracts, and ensuring timely delivery of proposals and quotes.

Hospitality

Hiring Manager

Jen Hinds

Responsibilities

Manage from start to finish hotel sourcing process based on client requirements for meetings of various lengths, size, destinations, and time of year

Review and consult on meeting request forms sent by the client to verify they are complete and accurate before sending them to hotel partners

Respond to requests promptly with consistent follow-up and adherence to standard operating procedures

Follow and manage the entire process in the client-managed CVENT sourcing tool

Work with selected hotels to ensure all meeting specifications are identified and to ensure the best options for the client events

Manage, negotiate, and adhere to all contracting guidelines as identified in standard operating procedures

Evaluate, recommend, and select supplier(s)

Maintain a high level of “Customer Focus” attitude and flexibility with hours worked to accommodate client contacts in various time zones

Other duties and responsibilities as needed or assigned

Maintain accurate details pre- and post-contracting to ensure financial data is captured

Support the team with file and data management

Provide back-up for other team members as needed

Other duties and responsibilities as needed or assigned

Qualification

Cvent sourcing toolHotel sourcingNegotiating contractsStrategic meeting planningEvent managementProblem-solvingCommunication skillsTime managementTeamworkCustomer focus

Required

High School Diploma or G.E.D., and 5+ years of experience in event management, including planning conferences, incentives, association, and/or corporate events

Minimum of 5 years' experience working with the Cvent sourcing tool

Minimum of 5 years' experience with hotel sourcing, site selection, negotiating and hotel contracts

Proficient strategic meeting planning and buying knowledge

Strong problem-solving and communication skills

Ability to work under pressure and meet deadlines in a fast-paced work environment

Ability to work independently and with a team when needed, as well as having patience and perseverance when unforeseen issues arise

Excellent time management skills with the ability to meet deadlines and manage multiple projects simultaneously

Ability to effectively build professional rapport with team and clients