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RealManage · 12 hours ago

Onsite Administrative Assistant/ACAM - Part Time(Cinco Ranch)

Katy, TX

Part-time

Onsite

New Grad, Entry Level

$18/hr - $22/hr

RealManage is a company that specializes in the management of community associations with onsite staff. The Assistant Community Association Manager (ACAM) will assist in managing various aspects of the homeowner’s association, focusing on administration, communication, and support for the Community Association Manager and General Manager.

Real Estate

Responsibilities

Receives and responds to incoming calls from homeowners, Board members, and vendors. Follow through on various requests while maintaining records

Processes and distributes incoming and outgoing mail for the office and the Associations

Prepares and assists the General Manager with monthly board packages and in-house mailings

Deed Restriction Letters: Produce and track letters based on the site inspections. Maintain the violation log, both active and resolved

Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with the current vendor if requested, and/or assist with the bid packet preparation. Ensure that all agreements are fully executed and are appropriately filed

Filing: Set up files for new associations as assigned and maintain association files per standard office procedures

Research and Coordination: Assist the Association Manager with researching resident requests, securing locations, and dates for meetings

Proofread all community correspondence

Plus other work-related tasks as needed