Montana State University - Office of Student Engagement · 7 hours ago
Assistant to the AVP of Student Wellness
Bozeman, MT
Internship
Onsite
Intern, Mid Level
$24.39/hr - $24.39/hrMontana State University - Office of Student Engagement is seeking an Assistant to the AVP of Student Wellness to provide high level administrative and professional support. This role will oversee the operations of the Student Wellness office and support various departments within the Student Wellness enterprise.
Events Services
No H1B
Responsibilities
Perform the highest level administrative and office management duties in support of the AVP of SW and additional support to other core SW administrative areas including Facilities and Operations, Budget and Finance, Marketing, and health promotion programs
Oversee and manage the AVP’s calendar and schedule
Oversee the management and scheduling of core SW committees and other committees chaired by SW leadership
Lead event coordination for SW enterprise events including materials preparation, room reservations, catering, equipment, and all other details
Oversee professional travel coordination for the SW core administrative office
Develop and oversee enterprise SW recruitment and onboarding procedures in conjunction with Department Business Operations Managers
Manage payroll, reconciliation, and general HR processes for the SW administrative areas and maintain detailed records in accordance with departmental and University record retention policies
Oversee all procurement, contract management, and adjacent processes for all areas of SW in alignment with university policies
Office management of SW administrative office including hiring and supervision of student staff and coordinating front desk coverage in the absence of student workers
Develop and align SW-wide business processes
Create, maintain, and oversee SW common documents including manuals, procedures, and other relevant records
Serve as liaison to Fiscal Shared Services and HRBP for the AVP, SW Director of Budget and Finance, and SW Director of Facilities and Operations, and other SW program staff
Organize and prioritize critical issues and required information for the AVP to facilitate efficient decision making, minimizing conflicts and potential risks
Assist with program evaluation and data analysis for SW assessment processes
Assist with AVP and Marketing/Comms staff to assemble graphs and other assets to tell the SW story for professional reporting
Qualification
Required
A Bachelor's Degree or progressively responsible administrative/office management experience, or an equivalent combination of relevant education and experience
Significant, progressively responsible administrative work experience in a busy office setting providing high-level administrative support, including calendar management
Demonstrated experience communicating complex information in an effective, professional, positive, accurate, and friendly manner while providing appropriate responses to questions or inquiries
Demonstrate proficiency using different software programs and systems including Microsoft Office (Teams, OneDrive, SharePoint, Outlook, Excel, Word) and Adobe
Demonstrated experience developing and maintaining detailed and accurate record keeping systems
Preferred
Knowledge of MSU procedures and policies or previous experience working in a higher education setting
Demonstrated organizational, analytical, and critical thinking skills
Experience with procurement and contracting processes
Benefits
Benefits Eligible
Company
Montana State University - Office of Student Engagement
The Office of Student Engagement (OSE) provides and facilitates student engagement opportunities for MSU students through a variety of programs, events, services, and activities on the Bozeman campus.
Founded in 2015
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase