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American Board of Pediatrics (ABP) · 2 weeks ago

Information Technology Administrative Assistant

Chapel Hill, NC

Full-time

Hybrid

Mid, Senior Level

5+ years exp

The American Board of Pediatrics (ABP) is seeking an Administrative Assistant for Information Technology to provide essential support to the Vice President of Information Technology. This role involves managing administrative functions, coordinating departmental activities, and facilitating IT-related meetings and documentation.

Health CareMedicalNon Profit

Comp. & Benefits

Responsibilities

Provides administrative support to the Vice President, proactively managing the calendar, correspondence, communications, travel, and expenses

Coordinates internal and external relationships on behalf of the Vice President and ensures continuity of office operations in their absence

Facilitates, documents, and supports IT-related meetings, initiatives, collaborations, and briefings, including preparing agendas, minutes, and follow-up actions

Oversees departmental projects and workflows, setting priorities, tracking progress, and ensuring deadlines and deliverables are met

Manages documentation for IT projects, operations, RFPs, policies, and technical materials, ensuring accuracy and consistency

Organizes and maintains files, records, and confidential information in alignment with Records Information Management standards

Coordinates logistics for internal and external meetings, including Board and committee meetings (such as the Enterprise Technology Steering Committee (ETSC), and Primary Care Board Technology Collaboration), ensuring materials, setup, meals, and administrative follow-up are completed

Provides responsive administrative support to department members and assists with day-to-day needs

Partners with IT management to prepare, track, and monitor budgets related to the Vice President’s office

Manages departmental supplies by anticipating needs and overseeing ordering, inventory, and distribution

Performs other duties as assigned, demonstrating flexibility and support for departmental priorities

Qualification

Microsoft Office SuiteTechnical writingRFP preparationTyping 60 WPMOrganizational skillsAnalytical skillsCommunication skillsConfidentiality

Required

Five (5) years of experience in a responsible administrative role requires strong technical writing skills, preferably in a technical or IT environment

Experience preparing or assisting with Requests for Proposals (RFPs), grant applications, and technical documentation

Proficiency with Microsoft Office Suite and other relevant software tools, including spreadsheets, databases, graphics applications, and email platforms

Ability to type at least 60 WPM and independently utilize advanced word processing features and formatting techniques

Strong verbal and written communication skills with the ability to compose, edit, and proofread complex or technical correspondence and reports

Excellent organizational and analytical skills, including the ability to compile and present information, manage multiple priorities, and meet deadlines

Ability to maintain confidentiality, exercise discretion, and work effectively both independently and in collaboration with cross-functional teams

Preferred

Bachelor's degree in a business-related field is preferred; in lieu of a degree, an additional three (3) years of relevant experience may be considered

Certification in project management (e.g., PMP, CAPM) is a plus but not required