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AP4 Group · 12 hours ago

Accounts Receivable & Billing Specialist

Lakeland, FL

Full-time

Hybrid

Mid Level

3+ years exp

AP4 Group is a global full-service provider of heavy-duty & aeroderivative industrial gas turbine maintenance, and they are seeking an Accounts Receivable & Billing Specialist. The role is responsible for the billing and collection functions across various divisions and supports the accounting group with additional duties.

Industrial EngineeringManufacturingMechanical Engineering

Responsibilities

Prepare and send weekly/monthly customer invoices for our Technical Services and Turbine Services divisions

Team with Project Managers to compile necessary supporting documentation to ensure timely and accurate delivery of customer invoices

Verify the accuracy of invoices to associated customer POs, and ensure proper delivery of invoices to the customer via email, system automation, customer portals, etc

Track job profitability for the Technical Services and Turbine Services divisions as well as maintaining reimbursable employee expenses daily to ensure proper job costing

Perform scanning and uploading functions to ensure all necessary documentation is properly uploaded to the ERP system

Prepare and analyze Company AR aging schedules on a weekly basis

Post cash receipts daily and weekly cash sweeps

Ensure the collections process is completed daily with timely and professional communication to customers for the divisions assigned

Collaborate with operations to gain assistance with past due receivables while maintaining positive customer relationships

Assist with the annual audit, providing necessary and relevant documentation and information

Identify and recommend updates to accounting processes and procedures to gain efficiency in the function

Assist with credit-related activities including, but not limited to, performing credit checks through D&B, recommending credit extensions, and maintaining credit profiles within the system

Maintain and own the Accounts Receivable inbox ensuring timely communication with internal and external customers and stakeholders

Collection and warehousing of customer tax documentation

Occasionally assisting the AP Specialist with confirming vendor banking details

Provide intercompany transaction support and sharing of best practices with subsidiary accounting teams

Work with customers to switch payment methods to ACH where checks are received

Other job-related duties as assigned

Qualification

Accounts ReceivableService billingCollectionsERP systemsMicrosoft OfficeDesire to learnIntercompany experienceOrganizational skillsProblem-solvingCommunication skills

Required

High School Diploma required

At least 3 years of experience in a corporate business setting

Experience performing AR, Service billing, and collections

Strong organizational skills, ability to prioritize, and multitask

Ability to work in a fast-paced environment and meet deadlines

Ability to solve problems and recommend enhancements

Desire to learn and grow with the company

Excellent written and verbal communication skills

Multiple entity and intercompany experience

Experience using various ERP systems (preferably Quantum and Traverse)

Proficient in full suite of Microsoft Office

Company

AP4 Group

AP4 Group specializes in heavy-duty industrial gas turbine maintenance, spare parts distribution, component repairs, and field services. It is a sub-organization of Gas Turbine Controls.

Founded in 1990

Lakeland, Florida, USA

51-200 employees