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Seventh Dimension, LLC · 6 hours ago

Operations Administrative Specialist

United States

Full-time

Onsite

Mid Level

Seventh Dimension, LLC is a company that provides focused customer support in Training & Support Services. They are seeking an Operations Administrative Specialist responsible for maintaining and optimizing organizational processes while collaborating with stakeholders to support projects and initiatives.

EducationTraining

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Monitor integration metrics for tracking and reporting acquisition and integration successes and areas for improvement

Act as the escalation point for issues or blockers to the work stream leader and Integration management stakeholders

Ensure that project coordinators and project team members are managing the timelines, milestones, and resource allocations for all their assigned integration initiatives

Ensure initiative progress meetings are held regularly and risks are properly identified and communicated

Support growth initiatives (Review proposals, assist with work share development, assist with proposal development, assist with RFI responses to Sources Sought

Monitor project status and ensure timelines are updated, resource allocations are modified, and initiatives are re-prioritized as needed

Ensure timelines are managed to projection and any deviations are communicated

Identify and escalate issues that may prevent successful project completion or slow progress

Work with a team to correct project issues or deviations

Identify and communicate inter-dependences between projects to proactively address bottlenecks or resource constraints

Contract expenditure accountability related to periods of work and financial records

Develop charts and graphs that support contract invoicing

Follow and continuously improve guides and processes for effective program management activities

Anticipate stakeholder needs and concerns and work to propose comprehensive solutions

Provide high level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative and planning functions such as organizing projects and managing communications

Maintain company communication channels, this may include but not limited to Teams, SharePoint, Company Portal, Adobe, Outlook, and other Microsoft programs

Develop, manage, and update resources used across the operations department, this could include but not limited to databases, metrics, logbooks, forms

Providing additional administrative assistance as needed, collaborating across all departments

Develop positive relationships with task owners and other stakeholders to facilitate tracking and reporting on initiatives

Facilitate and influence conversations with stakeholders

Support due diligence process work streams to understand the strategic objectives, assess the target company for fit and provide pre-integration planning

Perform After Action Reviews to ensure continuous improvement of processes and create records of all activities that can be accessed in the future and as needed

Qualification

Business OptimizationChange ManagementProgram Management OfficeGovernment ContractsMS TeamsMicrosoft OfficeMicrosoft ProjectMS Power BIVerbal CommunicationWritten CommunicationAttention to Detail