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ESL Federal Credit Union · 5 hours ago

Executive Assistant (Community Impact, Purpose & Financial Wellness)

Rochester, NY

Full-time

Hybrid

Senior Level

$27.62/hr - $27.62/hr

5+ years exp

ESL Federal Credit Union is committed to driving meaningful impact within the organization. The Executive Assistant will support the Senior Leadership team by managing schedules, coordinating meetings, and handling critical tasks to streamline operations and enhance communication across departments.

BankingFinanceFinancial Services

Culture & Values

Responsibilities

Support assigned senior manager’s organization with a broad range of administrative and executive assistant duties

Prioritize competing tasks to ensure time is managed effectively

Support senior leadership with internal and external corporate committees; including but not limited to creating agendas, preparing documentation, and distributing information

Coordinate and schedule internal and external meetings and presentations. Resolve scheduling conflicts as appropriate

Plan, coordinate, and prepare travel, travel itineraries and expense reports

Plan and execute committee, management and employee activities

Liaise with vendors and manage records

Manage employee information as appropriate

Support departmental budget reporting for senior managers

Proactively anticipate business and administrative needs

Takes initiative and creatively problem-solves tasks and deliverables

Order supplies and manage inventories for assigned department or organization

Maintain electronic and paper filing systems critical to department operations

Maintain up-to-date electronic documentation of critical organizational administrative tasks

Recommend efficiency changes and maintain a mindset of continuous improvement

Develop specialized knowledge or skill in supported organization practices and systems when required to support organizational needs and changes

Increase knowledge and skill set to provide increasing value to ESL

Evolve technical adaptability and knowledge of various departments and systems across the company to support changes

Provide back-up support to fellow team members

Stay abreast of administrative industry trends and apply best practices

Qualification

Microsoft OfficeAdministrative SupportSchedulingProblem SolvingCommunicationAttention to Detail

Required

High School diploma or High School equivalency diploma required

AAS degree or 2 years equivalent experience required

A minimum of 5 years' experience in an Administrative Assistant position or office environment role supporting Senior Management is required

Strong experience in Microsoft Office, including Word, Excel, PowerPoint and Outlook

Must possess the ability to learn and integrate new software applications into business practices

Proven ability to communicate clearly at multiple levels and with diverse audiences

Ability to prioritize, plan, schedule and organize multiple projects simultaneously

Ability to pinpoint problems and find creative solutions

Acute attention to accuracy, consistency and quality of work

Benefits

Wellness program

Family assistance plan

401k with match

Paid volunteer time

Learning & Development training

Company

ESL Federal Credit Union

With 100 years of locally owned history, ESL Federal Credit Union serves as a full-service financial institution to more than 444,000 members and more than 17,500 businesses.

Founded in 1920

Rochester, New York, USA

501-1000 employees